Executive Administrative Assistant
Occupations:
Executive Secretaries and Executive Administrative AssistantsSecretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveOffice and Administrative Support Workers, All OtherLegal Secretaries and Administrative AssistantsOffice Clerks, GeneralIndustries:
Office Administrative ServicesExecutive, Legislative, and Other General Government SupportOther Financial Investment ActivitiesCivic and Social OrganizationsLocal Messengers and Local DeliveryAbout Aspyre Wealth Partners Aspyre Wealth Partners is a relationship-driven financial planning firm dedicated to helping individuals and families align their wealth with their life goals. We deliver clarity, confidence, and direction through every stage of life. We are seeking a polished, proactive Executive Administrative Assistant to support our CEO, COO, and Operations team. The RoleAs Executive Administrative Assistant, you will serve as a trusted partner to senior leadership, ensuring seamless executive support, clear communication, and efficient office operations. This role requires exceptional discretion, organization, follow-through, and comfort working in a fast-paced, client-focused environment. Key ResponsibilitiesManage executive calendars, scheduling, travel, and meeting logistics Prepare agendas, presentations, materials, and follow-up items Act as primary liaison between executives and internal/external stakeholders Coordinate client and leadership meetings, including financial review scheduling Support firm-wide projects, initiatives, recruiting, and onboarding Maintain office operations, front-desk coverage, and meeting readiness Manage licenses, continuing education tracking, and administrative workflows Maintain digital records, utilize CRM/scheduling tools, and assist with light reporting Qualifications5+ years of executive-level administrative support experience Exceptional follow-through and organizational skills Excellent verbal and written communication abilities Strong attention to detail with the ability to manage multiple priorities Proficiency in Microsoft Office Suite, Zoom, and modern productivity tools Ability to work with urgency, discretion, and professionalism Experience handling sensitive information and supporting high-net-worth clients Positive, client-focused mindset with a strong team-oriented approachPreferred ExperienceBackground in financial planning, wealth management, or professional services Experience supporting senior executives, boards, or leadership teams Familiarity with industry platforms such as Redtail, Salesforce, eMoney, or Orion