Administrative Assistant

Fast-Paced Manufacturing Office Detail Oriented Required Location: Brooklyn, NY Full-Time | In-Office About Us We are a busy wholesale sign manufacturing company serving trade professionals across the country. Our office environment is fast-paced, team-oriented, and focused on accuracy and responsiveness. We are looking for a dependable Administrative Assistant who enjoys staying organized, handling communication, and keeping operations running smoothly. The Role This position supports daily office operations and works closely with the owners. The ideal candidate is organized, detail-oriented, and comfortable managing multiple tasks at once while maintaining accuracy. This role is best suited for someone who likes structure, clear responsibilities, and a steady workflow. Key Responsibilities Email & Order Support Monitor incoming emails throughout the day Respond to basic order status inquiries Enter customer orders accurately Assist with preparing and sending quotes Keep communications organized and professional Phone Support Answer incoming calls Provide basic customer information Route calls to appropriate team members Take clear and accurate messages Administrative & Bookkeeping Support Enter bills into QuickBooks Online Assist with recording deposits Help organize financial documents Support basic accounts payable/receivable tasks (QuickBooks or bookkeeping experience is a plus, but not required.) General Office Support Maintain organized records and files Track follow-ups and deadlines Assist with daily operational tasks Support team coordination as needed What We're Looking For You may be a great fit if you: Are highly detail-oriented and organized Communicate clearly and professionally Can handle a fast-paced work environment Are comfortable using computers and email all day Can manage multiple tasks without losing accuracy Are reliable and consistent Enjoy working as part of a team Preferred Qualifications Prior administrative or office experience Familiarity with QuickBooks Online Experience in customer service or office support roles Strong typing and computer skills Compensation Competitive hourly pay based on experience Typical range: $25$30 per hour Opportunities for growth and increased responsibilities over time