Senior Administrative Assistant

Job PostingImportant Recruitment Information for this vacancy:* Job Posting closes: May 27, 2026Kansas Department of TransportationThe Kansas Department of Transportation (KDOT) delivers transportation that keeps Kansans moving forward. Our employees are our most valuable resource. We depend on our employees and business partners to get the job done. KDOT strives to provide a work environment that motivates people and encourages them to be productive. KDOT is a great place to work, so come be part of our team!Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9. KDOT does not provide sponsorships for this position.E-Verify: The Kansas Department of Transportation (KDOT) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please click here. For additional information regarding Immigrant and Employee Rights (IER) please click here.About the Position:Who can apply: AnyoneClassified/Unclassified Service: UnclassifiedFull/Part-time: Full-TimeRegular/Temporary: RegularWork Schedule: Monday - FridayEligible to Receive Benefits: YesVeterans' Preference Eligible: YesSearch Keywords: Phillipsburg, Stockton, Hill City, Hoxie, OberlinCompensation:* Annual Salary Range: $34,444.80 - $35,214.40* Hourly Pay Range: $16.56 - $16.93Employment Benefits:Work-Life Balance Programs:Paid Leave: Vacation, Holidays, Parental, Military, Sick, Funeral and Jury DutyEmployee Assistance ProgramFor help managing daily life at no cost to you* Infant at Work Program* Voluntary Benefits: Accident, Critical Illness, and Hospital Indemnity InsuranceFirst-Day Coverage:Medical InsuranceDental InsuranceVison InsuranceTax Advantage Accounts: HSA, HRA, FSA with qualifying plansLife Insurance:Employer paid basic group lifeOptional group life insurance available at a reasonable cost.* Retirement:* KPERS and Deferred CompensationOther Benefits:Tuition reimbursementPaid on-the-job training programs.Personal and Professional Development OpportunitiesEmployee discounts with the STAR ProgramAnd more!Visit the Employee Benefits page for more information...Position Summary & Responsibilities:Position Summary:This Senior Administrative Assistant position is located in the District Three office in Norton, KS and is responsible for high-level administrative support to supervisors and their staff.Job Responsibilities may include but are not limited to the following:Review and process district utility and shop invoices and prepare vouchers to process payments.Compile data and prepare employee reimbursement reports. Review payments for compliance with Department of Administration and KDOT travel regulations, allowances, coding, reduction rates, mileage rates, distance charts, and mathematical accuracy.Prepare District credit card vouchers weekly and track incoming receipts.Maintain records and files for the fiscal department and file original paperwork accordingly.Process and track all incoming checks and tracking through final approvals.Make travel and lodging arrangements for the District Complex.Responsible for all noxious weed spraying contracts for the district, following process instructions.Perform varied and numerous related administrative duties in connection with the operation of the District Three HQ Office.View the full position descriptionQualifications:Minimum Qualifications:One year of experience in general office, clerical or administrative support work.Education may be substituted for experience as determined relevant by the agency. Transcripts are required for education to be considered.Valid Driver's License at time of appointment.Post-Offer/Pre-employment Requirements:* Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law. If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked QuestionsRecruiter Contact Information:Name: Tulsa WadeEmail: KDOT.HQ.JobApps@ks.govPhone: (785) 296-7242Job Application ProcessFirst Sign in or register as a New User.Complete or update your contact information on the Careers -> "My Account Information" page. *This information is included on all your job applications.Start your draft job application, upload other required documents, and submit when it is complete.Manage your drafted and submitted applications on the Careers -> "My Job Applications" page.Check your email and the "My Job Notifications" page for written communications from the Recruiter.Email - sent to the Preferred email on the "My Account Information" page.Notifications - view the Careers -> "My Job Notifications" page.Helpful Resources at jobs.ks.gov: "How to Apply for a Job - Instructions" and "How to Search for a Job - Instructions"Optional Documents for this Application to be CompleteUpload these on the Careers - My Job Applications page* Transcripts (if substituting education)* DD214 (if you are claiming Veteran's Preference)Upload these on the Attachments step in your Job Application* Resume (or choose existing if you have one)* Cover LetterHelpful Resources at jobs.ks.gov: "How, What, & Where do I Upload Documents"How to Claim Veterans PreferenceVeterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by the hiring manager.Learn more about claiming Veteran's PreferenceHow to Claim Disability Hiring PreferenceApplicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.Learn more about claiming Disability Hiring PreferenceEqual Employment OpportunityThe State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability, or any other factor unrelated to the essential functions of the job.If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.