Human Resources Assistant

Department: Human Resources Reports to: Human Resources ManagerSummary: Performs a variety of complex administrative and office support functions requiring a thorough knowledge of the terminology, procedures, and practices for office coordination within the human resources environment, with a significant degree of independence and accountability for accurate and timely results. Performs a variety of assigned functions in an effort to identify qualified candidates for current and future job openings.Duties and Responsibilities: The list of essential functions, as outlined herein, represents the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position. Essential Functions: Essential duties and responsibilities include, but are not limited to, the following:Performs with a considerable degree of independent accountability, difficult technical and administrative work in support of the department's core functions and processes, examples of which include collecting data from multiple sources and creating reports and documents to meet regulatory requirement, interacting with the public on technical and/or sensitive matters.Develops and maintains proficient knowledge, skills and abilities in the assigned human resources areas, as well as keeping abreast of overall potential departmental and/or City needs.Receives and screens visitors and/or telephone calls, providing general and specialized information regarding departmental functions that may require the use of judgment, tact and sensitivity and the interrelation of policies, rules and procedures; skillfully handles complaints and inquiries; researches and responds to requests or refers complaints and requests to other staff when warranted. Maintains, records, and produces reports based on appropriate metrics, as assigned, and maintains the City's personnel/medical filing system.Maintains compliance with federal and state regulations concerning all employment activities.Develops and maintains knowledge and skillsets in the use of the computerized tools, databases, and communications techniques currently used in human resources within the City with an eye on future needs of the Department and the City.Within City and department policies and procedures, performs budgeting/purchasing duties for designated department, equipment, materials, supplies and /or services; assists with budget research and prepares reports, monitors revenues and expenditures, compiling data relating to financial issues. Works within City and department policies and procedures to perform duties in a creative and satisfactory manner within the budget allotted for the tasks.Performs other administrative support functions such as scheduling appointments, meetings, and conferences; coordinating arrangements and setting up meeting rooms; preparing and/or assembling meeting materials from rough notes, drafts, or oral instructions, creating material for public presentations; composing correspondence, reports, and informational materials, proofreading and checking typed and other material for accuracy and completeness and for compliance with policies and procedures. Performs a variety of recruitment activities including, but not limited to:Using a variety of modern sourcing methods, identifies potential applicants for current and future job openings. Serves as initial contact between City and potential applicants, facilitating the application process and assisting with scheduling any personal or remote interactions throughout the process. Develops and maintains contacts within the local community that support the City's recruiting function. Develops advertising and recruiting materials using a variety of software and media. Assists other department staff with recruitment activities including but not limited to verifying qualifications, posting open positions, coordinating interactions with the City's applicant tracking system and onboarding software and other appropriate tasks, as requested. Conducts various social media activities in support of the City's recruiting function. Serves as a City representative at area job fairs and other external functions as requested. Collaborates and participates on special team projects. Serves on and leads various special and ad hoc committees.Conducts internal and external interactions with others in such a manner as to support the mission of the department and of the City.Supports the departmental operations with regular and timely attendance at work and by performing other related duties as assigned. Minimum QualificationsEducation, Training and Experience Guidelines: High school diploma or GED required; AND three (3) years of increasingly responsible related work experience; OR an equivalent combination of education, training and experience. Basic proficiency level of Microsoft Word, PowerPoint and Excel are required. Intermediate level of proficiency of Microsoft Word, Excel as well as experience in governmental human resources is desirable. Verbal proficiency in Spanish language is desirable.Knowledge OfPrinciples and processes for providing exemplary customer service. State and federal hiring and employment laws such as FMLA, ADAAA, etc. City policies and procedures as well as human resources functions.Principles of record keeping, file keeping, and confidential records management.Business computers, and standard and specialized software applications.Modern sales techniquesAbility ToRead and comprehend instructions, correspondence and memos; ability to write correspondence; ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization. Choose the right mathematical methods or formulas to solve a problem.Apply common sense understanding to carry out detailed and involved written or oral instructions; ability to deal with problems involving a few concrete variables in standardized situations. Communicate effectively verbally and in writing as appropriate for the needs of the audience; the ability to give full attention to what other people are saying, taking time to understand points being made, asking questions as appropriate and not interrupting at inappropriate times.Apply general rules to specific problems to produce answers that make sense as well as apply to combine pieces of information to form general rules or conclusions (includes finding a relationship amongst seemingly unrelated events).Ability to maintain high level of confidentiality.Establish and maintain effective working relationship with co-workers, subordinates, supervisors and general public.Skill InUse of Microsoft Office suite of products, particularly Word, Excel and PowerPoint, with a high degree of accuracy.Communicating effectively, both verbally and in writing.Physical demands and working environment: The physical and work environment demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to stand, walk and sit. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and ability to adjust focus.While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually quiet.Job Posted by ApplicantPro