Marketing Coordinator

Job DetailsTitle: Marketing CoordinatorType: Contractor (Full-Time, 40h/week)Reports to: Project Manager and Producer LeadWorks closely with: Production team, design, and content collaboratorsPLEASE READ BEFORE APPLYINGWe are only reviewing candidates who submit their application through this link: https://forms.clickup.com/9017085020/f/8cqbk2w-102577/1E0UWA5G5SEBRVUQRUApplications submitted elsewhere will not be considered.Who We're Looking ForWe're looking for a sharp, proactive, and culturally fluent Marketing Coordinator to support the Project Manager and Production Lead across day-to-day marketing execution, content coordination, and client-facing communications.This role is responsible for executing content, campaigns, and communications across all channels — ensuring consistency, quality, and alignment with each brand's strategy and tone. You'll work across multiple initiatives and brand environments, supporting both internal operations and external client deliverables.The Marketing Coordinator is expected to operate with a high degree of autonomy — managing workstreams independently and moving work forward in direct coordination with the Project Manager & Production Lead, without requiring constant direction. This role is built for someone who takes initiative, anticipates needs, and ensures nothing falls through the cracks.Trolley operates with an AI-first mindset, and this role is expected to leverage AI tools to accelerate content creation, research, ideation, and workflow efficiency. This is a full-time, execution-driven role requiring a balance of hands-on execution, content ideation, and multi-initiative coordination.Key Responsibilities1. Content Creation & IdeationCreate and develop content across social media (short-form & Long Form), Substack / newsletters, client and mentorship communicationsReview and ensure quality, tone, and consistency across all content and communications before deliveryAdapt tone and messaging across different brands and clientsPropose content ideas based on trends, platform behavior, and performanceTranslate strategic direction into actionable, ready-to-execute contentContinuously suggest improvements in messaging, formats, and distributionEnsure content supports visibility, engagement, and business objectives across clients and internal initiatives2. Campaigns, Communication & CommunitySupport execution of campaigns, launches, and brand initiativesDraft emails (invites, follow-ups, announcements), campaign messaging and social captions with support of the Marketing and Ops Assistant.Prepare communications for mentorships and memberships to drive engagement, retention, community growthSupport event marketing invitations, messaging, and promotional materialsEnsure all communications are aligned with brand tone and objectives3. Planning, Coordination & Client SupportBuild and manage content calendars based on team prioritiesCoordinate with production, design, and internal stakeholders to ensure timely deliveryAssist in preparing client-facing materials (presentations, briefs, communications)Support coordination with external stakeholders and client contactsMaintain clear workflows, documentation, and alignment across projectsAssist with marketing coordination for events and media initiativesImportant: organizes and supports execution, but does not own final publishing or launches4. Distribution, CRM & Operational SupportPrepare and review content across platforms (Instagram, TikTok, LinkedIn, Substack, YouTube), ensuring all pieces are optimized per platformSupport email marketing execution (build, format, basic tracking)Maintain organized records of contacts, guests, and collaborators in CRMTrack outreach status, confirmations, and follow-ups in coordination with the Project Manager and support of the Marketing & Ops assistant.Coordinate with Project Manager and Production Lead podcast and media workflows: Guest coordination, asset preparation, content support.Review all public-facing communication (including mentorships/events), to ensure brand alignment before delivery5. Performance, Systems & OptimizationTrack key content and campaign metrics (engagement, reach, performance)Identify what is working and propose improvements, iterating quickly based on insightsUse AI tools to: Support content creation, Improve efficiency, Assist with ideation and formattingOperate with speed and consistency across multiple workstreams without sacrificing qualityContinuously improve workflows and contribute to scalable systemsRole PositioningThis is a senior, execution-driven role within the marketing and production team. The Marketing Coordinator is expected to operate with autonomy — making decisions independently, moving work forward consistently, and coordinating directly with the Project Manager without needing constant check-ins.The Marketing Coordinator adds value by:Executing content and campaigns with speed and qualitySupporting client-facing communications and deliverablesMaintaining organized systems and documentation across multiple brand environmentsKeeping workstreams aligned and on trackWhen operating within the team, this role ensures reliable, high-quality execution across content, marketing, and client-facing tasks — helping the team stay organized, move fast, and deliver consistently.What You Bring:Required Skills & ExperienceDirect experience using AI tools (ChatGPT, Claude, Perplexity, Lovable, or equivalent) is non-negotiable.2–4+ years of experience in content marketing, social media coordination, or a related marketing roleProficiency with tools such as ClickUp, Metricool, Canva, Slack, and Google DriveStrong writing and communication skills — clear, concise, and adaptable across brand voicesSolid understanding of social media platforms, content formats, and digital trendsAbility to manage multiple initiatives simultaneously without losing quality or detailProactive mindset — brings ideas and solutions without being promptedOrganized, detail-oriented, and comfortable operating in fast-paced environmentsPreferred QualificationsBackground in a creative agency, media, or influencer marketing environmentExperience working with personal brands, creators, or podcast-driven content formatsFamiliarity with client-facing environments and external stakeholder communicationFluent in Spanish is a plusJob DetailsLocation: RemoteHours: Full-time (40hrs/week) Submit your application herehttps://forms.clickup.com/9017085020/f/8cqbk2w-102577/1E0UWA5G5SEBRVUQRUNote: We are not considering applications from agencies or recruiters at this time. Only individual candidates will be reviewed.About UsWho We AreTrolley is a fast-growing creative operations company delivering high-impact digital and marketing solutions. We collaborate with high-profile clients to strategize, produce, and optimize compelling content that drives engagement, brand visibility, and business growth. Our creative team functions as a fully integrated powerhouse—combining strategy, design, production, and performance analysis to deliver world-class results.AI Mindset & Continuous InnovationWe operate with an AI-first mindset and look for people who use technology to work faster, smarter, and more creatively. At Trolley, AI is part of everyday work, and we expect new hires to support a culture of curiosity, experimentation, and continuous improvement.We Operate Under Founder ModeTrolley operates on a Founder Mode mindset—focused on ownership, strategic thinking, and fast execution. We seek proactive, entrepreneurial thinkers who use AI to optimize work. Founder Mode emphasizes high-trust, collaborative teams where contribution outweighs control. We value creativity, resourcefulness, and clear communication. If you're impact-driven, thrive in dynamic environments, and believe in scaling through systems, this is the place for you.Benefits At TrolleyAt Trolley, we believe in building a company that works for you — not the other way around. That means freedom, tools, and culture that support both your creativity and your execution. We offer:Work from anywhereFlexible schedule and time off — no micromanagingDirect collaboration with the FounderAccess to top-tier AI tools (Perplexity, ChatGPT, ClickUp Brain and more)Clear path for long term career growthA supportive company culture grounded in ownership and prioritizing progress over perfectionBe Part of the Future of WorkTrolley is now accepting applications from ambitious professionals who want to work at the intersection of technology and creativity. Join us in shaping the next era of work.