Stewardship and Events Coordinator

Berkeley Preparatory School - a school free of government interference located in beautiful Tampa, Florida.Founded in 1960, Berkeley Preparatory School is an independent, co-educational, Episcopal affiliated college preparatory school with a current enrollment of 1,400 students in grades Pre-K through 12. Notably, the school operates completely free of interference from state and local governments. Employees at Berkeley are amongst the most well-compensated in the industry and are supported assiduously in tangible and intangible ways.At Berkeley, we seek to educate the whole child by nurturing students’ intellectual, emotional, spiritual, and physical development so they may attain their highest potential. We are committed to providing an inclusive and diverse learning community that develops the character of and a strong sense of social responsibility in each student.Berkeley is located on a beautiful and well-equipped 86-acre campus, consisting of 29 state-of-the-art buildings. Our proud mascot is the Buccaneer. Graduates are passionate, well-rounded individuals who have learned the core values of discipline, diligence and integrity while mastering a rigorous, engaging curriculum and enjoying a myriad of co-curricular opportunities.The tax advantages of living in Florida are significant, and the Tampa Bay region offers an incomparable lifestyle replete with sunshine, year-round outdoor activity, and rich culture. Safe and easy to navigate, Tampa Bay is a wonderful place to make a life.Stewardship and Events Coordinator:Berkeley Preparatory School is seeking a dynamic and detail-oriented Stewardship and Events Coordinator to join our Advancement team. This full-time, benefits-eligible position plays a vital role in planning, coordinating, and executing a wide range of events that support the school's mission and strengthen engagement with parents, faculty, and friends of Berkeley. The Coordinator is responsible for event logistics, budget oversight, communications, and post-event follow-up, and reports directly to the Associate Director of Institutional Advancement. We are looking for a strategic planner and creative thinker who thrives in a fast-paced, team-oriented environment and demonstrates exceptional organizational and interpersonal skills.Primary ResponsibilitiesEvent Planning and Execution Serve as the lead planner and primary point of contact for all Advancement events, including but not limited to:Lifetime Giving Society celebrationsSociety for Excellence eventsTailgatesNew Parent gatheringsFaculty/Staff functionsManage comprehensive event logistics, including scheduling, communications, budgeting, materials, briefings, nametags, gifts, and follow-up.Support broader school-wide events such as Grandparents’ Day and Buc Bash.Coordinate with external vendors for contracts, catering, A/V equipment, rentals, and other event services.Accurately track and code event attendance in Raiser’s Edge.Maintain up-to-date event information on the school website and calendars.Monitor attendee engagement post-event, recommend improvements, and facilitate feedback sessions.Stewardship and Administrative SupportCreate and manage invitation and RSVP lists using Raiser’s Edge.Support a collegial and collaborative office culture.Perform other duties as assigned.Support the work of the annual giving programsSupport stewardship plans for major gift and annual giving societies through tailored recognition, communications, and events.Work closely with Advancement leadership to identify opportunities and trends to enhance the events program and deepen stakeholder engagement.Qualifications & CompetenciesRequired:Bachelor’s DegreeMinimum of three years of experience in special event planning; preference for experience with high-profile events in a corporate, school, or university settingProficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google WorkspaceStrong written and verbal communication skillsExceptional attention to detail and organizational skillsWillingness to work early mornings, evenings, and weekends as neededAbility to manage multiple projects simultaneously and adapt to changing prioritiesCollaborative, flexible, and self-motivatedPreferred:Experience using Raiser’s Edge or similar software for event functions including creating registration forms, tracking attendance and recording relationshipsCore CompetenciesExcellent communication skills; builds trust and demonstrates accountabilityCross-cultural competence and a commitment to inclusion and belongingServant leadership mindset with a drive for excellence and team developmentAbility to understand institutional goals and align responsibilities accordinglyStrong time management and deadline-oriented work ethicReceptive to feedback and committed to professional growthMaintains confidentiality and discretion at all timesCompensation And BenefitsThe appointment will begin as soon as possible, and is a full-time, salary, non-exempt position with full benefits. The compensation package will be very competitive nationally and commensurate with experience, degree attainment, and the national independent school and college markets.All inquiries and nominations are kept confidential.Berkeley Preparatory School does not discriminate on the basis of age, sex, religion, race, color, sexual orientation, gender identity, genetic information, disability, national or ancestral origin, or any other status protected by law, in the administration of its educational policies, scholarship programs, athletic programs, and other School-administered programs, or in the administration of its hiring and employment practices. The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.