Document Control Associate

Document Control AssociateCompany: Sports ResearchLocation: On-site - Rancho Dominguez, CA 90220Schedule: Monday–Friday, 8:30 AM – 5:30 PMEmployment Type: Full-Time, Non-Exempt (W2)Department: QualityReports To: Quality Control ManagerCompensation: $26- $28/ hrAbout Sports ResearchSports Research is a fast-growing health and wellness company dedicated to providing high-quality supplements and products that support active lifestyles. We are committed to excellence, transparency, and continuous improvement across everything we do.Position OverviewThe Document Control Associate plays a key role in supporting our Quality team by managing documentation processes related to product testing, Certificates of Analysis (COAs), and quality records.This position ensures all documentation is accurate, organized, and compliant with internal procedures, cGMP standards, and regulatory requirements. You'll collaborate with internal teams, contract manufacturers, and third-party laboratories to support testing coordination and maintain audit-ready documentation systems.What You'll DoDocument Control & Quality SystemsExecute document control procedures under the guidance of the Quality ManagerMaintain document control systems in compliance with cGMP and regulatory standardsEnsure documents are current, properly formatted, and version-controlledProofread, edit, and prepare documentation for audits and inspectionsMaintain organized digital and physical quality recordsSupport training record documentation within the Quality Management SystemLaboratory Testing & COA CoordinationCreate Testing Request Forms (TRFs) and input testing instructionsCoordinate testing submissions with contract manufacturersReview Certificates of Analysis (COAs) for accuracy and completenessCommunicate with third-party labs regarding testing timelines and resultsIdentify and escalate discrepancies in documentationShelf Stability & Documentation SupportAssist with maintaining shelf stability logs and documentationSupport regulatory and product testing documentation needsMaintain consistent naming conventions and filing structuresAssist with document updates and version controlSystems & Records ManagementUtilize systems such as NetSuite, Quality Folders, and Ops DriveMaintain accurate, audit-ready electronic recordsSupport document retrieval for internal audits and regulatory inspectionsWhat Success Looks LikeAccurate and timely preparation of Testing Request FormsWell-organized, audit-ready documentation systemsConsistent document control practices (naming, versioning, filing)Strong communication with labs and internal teamsProactive identification and resolution of documentation issuesContribution to overall quality compliance and audit readinessQualifications2+ years of experience in document control, quality systems, or change controlExperience working with third-party food testing labs is a plusStrong technical skills (Microsoft Office, Google Workspace)Knowledge of cGMP and regulations such as 21 CFR Part 111Exceptional attention to detail and organizational skillsAbility to manage multiple priorities in a deadline-driven environmentStrong written and verbal communication skillsAbility to handle sensitive documentation with confidentialityProblem-solving mindset with adaptability to changing prioritiesBenefits & PerksMedical, Dental, Vision, Life Insurance, and EAPDental and Vision: 100% company-paidSelect Medical plans: company-paid options available401(k) with up to 4% company match (post-eligibility)Paid Time Off (PTO), paid holidays, and floating holidaysWork Environment & Physical RequirementsCollaborative, in-office environment with cross-functional interactionProlonged computer use and data entryPrimarily seated work with occasional walking and standingRepetitive hand and wrist movementsClear communication in English requiredMinimal travel may be requiredJoin Our TeamIf you're detail-oriented, organized, and passionate about maintaining high-quality standards in a growing company, we'd love to hear from you.