Office Assistant

Job DescriptionOffice AssistantLocation: San Antonio, TexasWhy You'll Love This Place:Fun, collaborative, and genuinely supportive team cultureStrong camaraderie with high trust and high standardsLeadership that encourages learning, process discipline, and growthSmall-business environment where everyone contributes and is valuedBalance of teamwork, accountability, and professionalismWhat Your Day Looks LikeCreating and sending invoices; managing past-due notices (high volume)Processing ACH, wires, credit cards, and check runsDaily Positive Pay review and banking supportEnsuring prepaid orders are processed immediatelyProviding in-office administrative coverage and backup supportAssisting with HR, onboarding, insurance, renewals, and office operationsSupporting organizational and process-driven projects as neededWhat We're Looking ForStrong bookkeeping focus with exceptional attention to detailExperience handling high-volume invoicing (500-700/month)Mid-advanced Excel skills (complex spreadsheets)Familiarity with QuickBooks preferredComfortable with Microsoft 365 and evolving systemsPolished written communication and customer-service mindsetHighly reliable, process-driven, and accountableTeam-oriented, adaptable, and willing to wear multiple hatsPart-time availability acceptable (consistency and reliability are key)Meet your Recruiter:Cathi Mitchell Beecroft CPC, CTS | Director|