Administrative Specialist III

Administrative Specialist III Posting Number: SP005205PDivision/College: College of LawDepartment: College of LawLocation: MoscowPosting Context Statement:This position is a member of the Admission Office staff team in the College of Law. The Administrative Specialist serves as the first point of prospect/applicant and incoming student contact and resolves issues or appropriately directs inquiries to College of Law Directors. They will support the admissions team and will play a vital role in organizing our law classes while coordinating with a corresponding position in the Colleges Moscow location.Position Overview:The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.Duties may include:Coordinate office functions and maintain office processes, procedures, and recordsProvide administrative support and coordinate activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functionsRespond to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contactsSupport regular and non-routine meetings and events; coordinate complex travel arrangementsCompose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reportsMaintain individual and office calendarsUtilize university systems to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administratorMay supervise or direct the work of othersOther duties as assignedRequired Experience:Three years performing administrative or office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer serviceComposing, proofing, and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materialsUsing computer software and applications for word processing, spreadsheets, email and internet researchRequired Education:High School Diploma or equivalentRequired Other:Ability to travel within the region regularly throughout the yearAdditional Preferred:Associates, Bachelors or other college-level degree programProviding customer serviceUsing complex software (such as financial and personnel records management systems) while completing administrative tasksManaging calendars and/or schedulingInterpreting, applying, and explaining complex information such as regulations, policies or servicesIndependently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex arrangementsExperience working with faculty, staff, and students in a university office settingExperience collecting and compiling dataExperience handling confidential information and using discretion when handling highly sensitive informationBalancing a workload of assigned tasks to meet multiple deadlinesPhysical Requirements & Working Conditions:NoneDegree Requirement:Listed degree qualification is required at time of applicationFLSA Status: Non-ExemptEmployee Category: ClassifiedPay Range: $21.00 per hour or higher commensurate with experienceType of Appointment: Fiscal YearFTE:.625Full Time/Part Time: Part TimeFunding:A visa sponsorship is available for the position listed in this vacancy: NoPosting Date: 03/20/2026Closing Date: Open Until FilledSpecial Instructions to Applicants:This posting requires a Letter of Qualification addressing whether you satisfy each of the required and preferred qualifications.