Sample Coordinator

PR Sample CoordinatorLocation: San Francisco, CA (Hybrid)Contract: 6-Months with high likelihood of extensionPay Rate: $23/hrAbout The RoleWe are seeking a highly organized, detail-oriented, and proactive PR Sample Coordinator to support the Public Relations team in managing product samples, editorial requests, influencer seeding, and day-to-day PR operations. This role is critical in ensuring timely execution of sample requests, maintaining accurate inventory, and supporting media and influencer initiatives that drive brand visibility.The ideal candidate thrives in a fast-paced environment, excels at multitasking, and enjoys collaborating across teams to deliver seamless support for PR activities.Key ResponsibilitiesEditorial & Sample Request ManagementManage and fulfill incoming editorial sample requests, ensuring timely processing and delivery through internal warehouse ordering systems.Coordinate the end-to-end sample request process, including securing product, communicating availability, and providing shipment tracking updates.Prioritize competing requests in partnership with the PR Manager to ensure deadlines are met.Coordinate store pulls and cross-functional sample borrowing when urgent needs arise.Order and track long-lead and seeding samples through internal product sample systems according to established timelines.Provide regular status updates on outstanding sample requests and orders.Troubleshoot and resolve issues with vendors related to sample fulfillment.Influencer & Seeding SupportSupport the planning, coordination, and execution of influencer and media seeding initiatives.Assist in developing and maintaining seeding lists, including VIPs, influencers, editors, and media contacts.Execute all aspects of product send-outs, including product pulls, packaging, shipping, and distribution tracking.Inventory & Closet ManagementMaintain accurate inventory records and update seeding and sample tracking grids.Ensure the sample closet remains organized and all product is accounted for daily, including outgoing samples and returned merchandise.Oversee the check-in and organization of all incoming product samples.Administrative & Operational SupportServe as a key point of contact for internal and external communications, maintaining a high level of professionalism.Coordinate with mailroom and messenger services to resolve shipping and delivery issues.Process and fulfill photo requests using internal asset-sharing platforms.Provide general administrative support to the PR team as needed.Team CollaborationAttend and actively participate in team meetings, seeding meetings, and seasonal product kick-off sessions.Partner cross-functionally with merchandising, product, marketing, and other internal teams to support PR initiatives.Qualifications1-3 years of experience in Public Relations, Fashion PR, Communications, Marketing, or a related field.Experience working with product samples, editorial requests, influencer relations, or showroom/sample management preferred.Strong organizational and project management skills with the ability to manage multiple priorities simultaneously.Exceptional attention to detail and follow-through.Excellent verbal and written communication skills.Proficiency in Microsoft Office Suite, Google Workspace, and inventory or sample management systems.Ability to thrive in a fast-paced, deadline-driven environment.Experience within fashion, retail, lifestyle, or consumer brands is highly preferred.Preferred QualificationsPrevious experience supporting fashion or retail PR teams.Familiarity with influencer seeding and media relations processes.Experience coordinating shipments, logistics, or inventory management.What You'll BringA collaborative and team-first mindset.Strong problem-solving skills and adaptability.Passion for fashion, retail, and brand storytelling.A positive attitude and willingness to roll up your sleeves to support team priorities.#IND