Legal Assistant

Legal Team AssistantCompensation: $85,000 – $105,000 (Eligible for bonus & merit increase) Location: Chicago, IL (Hybrid: Mon–Thu Onsite / Friday Remote) ResponsibilitiesBilling Coordination & Financial SupportPrepare and process client bills and associated cover letters. Coordinate directly with the billing team to manage accounting logistics. Manage travel arrangements and process expense reports utilizing Concur and BillBack. Practice Support & Analytical OperationsOwn complex Outlook calendars, proactively preventing scheduling conflicts and coordinating AV/catering for meetings. Maintain accurate time entries within Carpe Diem. Manage professional correspondence, acting as a key point of contact for clients, counsel, and court personnel. Hub Leadership & Document ManagementAct as an expert resource within the Legal Team Hub, training and mentoring less experienced colleagues. Maintain rigorous filing standards using Kwiktag and iManage. Manage operational tasks, including new matter reports, CRM updates, and professional development tracking for principals. Candidate Profile & RequirementsExperience: 8+ years of legal assistant or EA experience. Industry Background: Minimum of 2–3 years of recent law firm experience. Tech Savvy: Proficiency in MS Office and ability to learn firm systems. Systems Knowledge: Experience with iManage, Carpe Diem, Concur, and CRM software; Aderant experience is a plus (training available). Soft Skills: A positive, adaptable personality with the ability to prioritize competing deadlines for multiple principals.