Executive Operations Assistant

Apex Virtual Solutions is an operational excellence firm founded in 2007. For nearly two decades, we have helped 200+ C-suite executives and high-performing leaders reclaim 100+ hours per month through strategic delegation, fractional COO services, and operational systems. ROLE OVERVIEWThe Executive Operations Assistant is a high-trust, high-visibility role at the center of our CEO's productivity. You will bring proven experience in executive support or operational coordination and immediately take ownership of calendar management, communications, scheduling, and client-facing work without a lengthy ramp-up period.This is a part-time role with a structured 90-120 day pathway to full-time. You will hit the ground running. In return, you will have direct access to a founder with 19 years of operational expertise, meaningful work in a growing fractional COO practice, and a clear growth trajectory.KEY RESPONSIBILITIESCalendar & Schedule ManagementOwn the CEO's calendar end-to-end you protect her time, not just manage itCoordinate speaker engagements, podcast interviews, and media appearances from outreach to confirmationManage Calendly configuration, booking workflows, and pre-meeting briefing packagesProactively identify and resolve scheduling conflicts before they reach the CEOSocial Media SupportOwn the content calendar plan, draft, schedule, and publish across LinkedIn, Instagram, and TikTokRepurpose CEO recordings, ideas, and expertise into platform-ready content with minimal directionTrack and report monthly performance metrics; make data-informed recommendationsStay current on platform trends and bring content ideas proactively don't wait to be askedFractional Client Support (as needed)Prepare client-facing deliverables: briefs, reports, agendas, and meeting summariesManage action item tracking across multiple active client engagements simultaneouslySupport CEO in fractional COO engagements research, document formatting, and logisticsIdentify opportunities to templatize recurring client deliverablesOperational ExcellenceManage email triage using an approved decision tree draft and send routine responses independentlyMaintain organized systems across Google Workspace and BasecampProactively identify operational inefficiencies and propose solutions don't just flag problemsDocument your own workflows and contribute to the Apex SOP libraryWHAT WE'RE LOOKING FORRequired Experience25 years in executive support, operations coordination, or chief of staff support in a professional services, consulting, or fast-paced business environmentProven track record of owning a senior leader's calendar with zero-tolerance for errorsDemonstrated ability to manage competing priorities without daily supervisionStrong written communication you have written on behalf of a leader beforeProficiency with Google Workspace; comfort learning new tools quicklyIdeal Background (differentiating factors)Experience at a consulting firm, fractional services company, or multi-client environmentHands-on social media management with measurable resultsFamiliarity with Basecamp, HubSpot, Canva, or MailerLiteExposure to COO, operations, or business consulting work in any capacityInterest in growing into a senior operations or fractional COO support role long-termWhat This Role is NOTA fully remote position 2 in-office days per week are required and non-negotiable; days in office are flexible (this is a hybrid role)A full-time position - work is part-time at 15-20 hours per week with the goal to become full-time within 120 days of employment if all requirements are metA passive execution role we expect initiative, ideas, and ownershipA stepping stone to a corporate EA job this is an operational excellence environment and we hire people who want to grow within itCompensation is commensurate with experience. Candidates with demonstrated executive support and operations experience will be considered at the higher end of the range. recblid bns4f2y8pv2e9opqvw67q4padixksq