Sample Coordinator

Position OverviewWe are seeking a highly organized and detail-oriented Sample Coordinator to support our Creative Studio and Visual Merchandising teams. This role is responsible for managing seasonal product samples, maintaining organized sample inventories, and ensuring the studio environment is prepared to support photography, merchandising, and seasonal initiatives. The ideal candidate thrives in a fast-paced setting, possesses strong organizational skills, and enjoys collaborating across multiple teams.Key ResponsibilitiesManage and organize seasonal product samples for use by the Creative Studio and Visual Merchandising teams.Track incoming and outgoing samples, maintain accurate inventory records, and communicate any delays or discrepancies to relevant stakeholders.Organize, assemble, and maintain sample racks, closets, and storage areas to ensure efficient accessibility and inventory control.Support studio setup and preparation for photo shoots, presentations, and seasonal projects.Maintain studio organization, cleanliness, and operational efficiency.Assist with seasonal initiatives, special projects, and sample donation coordination in partnership with the Visual Merchandising team.Prioritize multiple tasks and deadlines while providing ongoing support to team objectives.Assist with product photography, image organization, and studio documentation as needed.Ensure accuracy of sample data and inventory records across internal systems and spreadsheets.Qualifications1–2 years of experience in retail operations, sample management, studio coordination, merchandising, or a related field preferred.Strong organizational, planning, and time-management skills with exceptional attention to detail.Excellent verbal and written communication skills.Proficiency with Microsoft Excel, email platforms, and the ability to quickly learn new systems and processes.Ability to multitask, prioritize responsibilities, and adapt in a fast-paced environment.Demonstrated accountability, reliability, and commitment to maintaining accurate records and data integrity.Collaborative team player with a proactive and solution-oriented approach.Preferred SkillsExperience supporting creative studios, visual merchandising teams, or product photography environments.Familiarity with inventory tracking, sample coordination, or retail product management processes.Strong problem-solving abilities and a willingness to take initiative when managing competing priorities.