Administrative Assistant

Job Summary:We are seeking a highly skilled, professional, and motivated Administrative Assistant to join our team. This role reports directly to the company’s key officers. The ideal candidate has a strong clerical/administrative background, is a proactive problem solver, and demonstrates excellent written and verbal communication skills. This position offers the opportunity to support diverse projects and contribute to the growth of our organization.Job Type: Full-timePay: starting $42,000 + per year, based on experience and room for growth based on performanceBenefits:401(k) matching Health insurancePaid time off – vacation, sick and holidaysCompensation package:Profit sharingYearly bonus, based on performanceExperience level:2 – 5 yearsSchedule:In person at Lake Worth Beach office 8 hour shift, Monday through Friday, 7am to 4pmDuties:-Prepare basic written documents and email correspondence, as requested,-Answer phones and take detailed messages,-Interface professionally with clients, contractors and engineers to coordinate scheduling and key documents related to construction,-Run errands as needed (e.g., bank deposits; document pickup/delivery to clients),-Resolve office issues proactively (e.g., schedule equipment service; order office supplies),-Manage and maintain all physical and digital filing systems for the office,-Review client contracts, inspection reports, and key engineering documents with company officers to identify and correct errors (e.g., grammar, formatting, and completeness)Qualifications:- Proficiency in Microsoft Office suite (Outlook, Excel, Planner, etc.) software.- Experience with AI tools,- Minimum College Bachelor degree- Bilingual – Spanish / EnglishSkills:- Discreet and trustworthy- Pro-active problem-solving skills- Exceptional organizational skills - Adaptable to a dynamic office space with diverse professionals- Quick learnerTips: Provide a summary of the role, what success in the position looks like, and how this role fits into the organization overall.Responsibilities[Be specific when describing each of the responsibilities. Use gender-neutral, inclusive language.]Example: Determine and develop user requirements for systems in production, to ensure maximum usabilityQualifications[Some qualifications you may want to include are Skills, Education, Experience, or Certifications.]Example: Excellent verbal and written communication skills