Program Assistant-Recruited

Job Title: Program Assistant-Recruited (HUJP00006367)Duration: 08/22/2022 to 11/19/2022 (3 Months Contract) - HybridLocation: Boston, Ma USA - 02115Description:The Program Assistant will be responsible for administratively supporting one or more established programs that serve faculty, staff, students or executive education participants. Provides customer service to those directly served by the program as well as key clients or institutional stakeholders such as employers and corporations, research sponsors, alumni groups, government agencies, community groups, professional and scholarly societies, peer institutions and nonprofits. Responsibilities may include answering phones, providing customer service, maintaining program related data on spreadsheets, preparing program materials such as handouts, binders, nametags, and table tents. Obtains copyright permission for materials. Edits and proofreads documents. Assists with classroom and meeting room set up including AV and catering. Supports special events which may occasionally entail working early or late hours with appropriate overtime compensation.Provides administrative and clerical support for program registration, admissions and program assessment by tabulating program evaluations and preparing summary reports. Assists with processing continuing education credits. Produces meeting or conference notes upon request. Runs errands when necessary and performs other job related duties as required to support program.Key skills including high attention to detail, excellent oral and written communication skills essential, quick learner, ability to multitask and handle multiple priorities under strict deadlines and a fast paced environment, intermediate or better proficiency in Microsoft Office (Word, Excel, PowerPoint) and databases. Knowledge of A/V equipment helpful. Customer service orientation essential. Some heavy lifting of program materials and classroom supplies may be required.Additional Job DetailsSpecific responsibilities:Temp will provide overall support across the Offices of Student Affairs and will directly support the Cannon and Hinton academic societies, which will include regular communication and outreach with students and administrative support of faculty in each society.The temp will more specifically:Provide support to the MSPE process and regularly communicating with students in the residency application process.Provide overall support to OSA initiatives including event support, student communications and well-being and career advising initiatives.Collect availability and maintainmonthly schedules for students to meet with their advisors.Manage, plan, support and staff events scheduled during work hours for both Cannon and Hinton Societies, occasionally taking place in the evening.Staff and update the agenda for monthly society faculty/staff meetings. Maintain notes and following up with items on behalf of faculty.Act as the primary contact for students reaching out to their societies via email or in person.Occasional writing, editing, and/or proof-reading of letters of recommendations with faculty assistance.