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Office Manager
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Full-time
- The Office Manager will provide direct administrative support to the Boston and New Jersey offices.
- Coordinates yearly insurance renewals and communicates directly with the broker, obtains and files certificates and tracks project COI status with PMs/PDs. Manages and tracks project management operations, including new project set-up, tracking status of contracts, amendments, POs, and task orders, and providing administrative support for the file archiving system.
- Oversees the Proposal process including requesting RFPs, populating the RFP calendar, and completing the proposal certificates; Assists with printing hard copies; ensures supplies are in stock; is available to copy, bind, and package proposal and deliver when necessary.
- Assists the Accounting Manager with the monthly invoicing process.
- Confirms invoices are accurate and submits them to the Managing Director for approval.
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