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Office Administrator
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Full-time
- Collaborate with senior management, Office Managing Partner, and other Office Managers/Administrators to ensure consistent practices/procedures with the other offices of the Firm. Seeks to integrate the Firm’s core values of integrity, innovation, collegiality and collaboration, diversity and inclusion, and excellence into all duties and responsibilities.
- Handle secretarial, Document Processing Center (DPC), and office administrative staff supervision, including recruiting for paralegal, secretarial, DPC Specialists, and office administrative staff positions, ensuring timely completion of new hire paperwork and onboarding tasks, conducting exiting tasks, preparing and conducting salary/performance reviews, reviewing and approving timecards via Workday, and other HR-related activities as necessary
- Provides monthly variance reports to the Office Managing Partner as requested
- Ensure adequate coverage to attorneys in the absence of secretarial and paralegal absences; particularly during peak times/holidays
- In conjunction with the Director of Facilities, participate in construction and renovation projects, space planning, office assignments and relocations, liaise with landlord, oversee office services, including selection and negotiation with vendor, mail, copy, fax, supplies, deliveries and purchasing
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