University of California - Office of the President

UC Legal - Office of the General Counsel (UCL) provides legal services to the university, including representation, advice, research and training.. Reporting to the Legal Operations Supervisor, the Legal Support Specialist (LSS) provides high level legal administrative assistant support to an assigned practice area including Business, Transactions, & Innovation, Education Affairs, Employment & Governance, and/or Litigation in the Office of the General Counsel.. The LSS receives general instructions from the Legal Operations Supervisor and attorneys and works in conjunction with paralegals.. Serves as a knowledge manager for data, correspondence, matter files, reports, and all documentation associated with legal matters handled by attorneys working in conjunction with paralegals.. Current policy requires that a new employee work on-site at least two days a week on Tuesdays and Wednesdays ("anchor days").

legal support specialist

For UCOP internal applicants, please login to the internal candidate gateway at: Jobs at UCOP Position Base: Oakland Location: UCOP - Franklin Building UC OFFICE OF THE PRESIDENT At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good. The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President DEPARTMENT OVERVIEW UC Legal - Office of the General Counsel (UCL) provides legal services to the university, including representation, advice, research and training. We also provide legal opinions to the Board of Regents, administration, faculty, staff and others acting on the university's behalf. We report jointly to the Board of Regents and the president. POSITION SUMMARY There are four (4) positions available under this recruitment. Reporting to the Legal Operations Supervisor, the Legal Support Specialist (LSS) provides high level legal administrative assistant support to an assigned practice area including Business, Transactions, & Innovation, Education Affairs, Employment & Governance, and/or Litigation in the Office of the General Counsel. The LSS receives general instructions from the Legal Operations Supervisor and attorneys and works in conjunction with paralegals. The LSS: <ul> <li class="MsoNormal">Demonstrates sound judgment and applies skills to fully analyze issues. </li><li class="MsoNormal">Gathers data and information for projects of moderate scope. </li><li class="MsoNormal">Maintains complex calendars for assigned attorneys to avoid scheduling conflicts; schedules high volume of meetings, conference calls, conferences, and makes travel arrangements. </li><li class="MsoNormal">Drafts and edits correspondence, reports, presentations, forms, and at times other legal documents including, pleadings, discovery, legal responses, notices, affidavits, correspondence, claims, complaints, reports, etc. using thorough knowledge of legal terminology, practices, forms, and the legal system. </li><li class="MsoNormal">Serves as a knowledge manager for data, correspondence, matter files, reports, and all documentation associated with legal matters handled by attorneys working in conjunction with paralegals. </li><li class="MsoNormal">Works on moderate legal projects of diverse scope. </li></ul> Responsibilities 40% Maintains complex calendars for assigned attorneys and ensures no scheduling conflicts; schedules and arranges high volume of meetings, conference calls, conferences, and arranges travel. Processes reimbursements requests. Completes other administrative tasks as required by manager or assigned attorneys. 25% Gathers, filters, synthesizes large quantities of client, matter and other information for action by attorneys and works in conjunction with paralegals. Interacts with internal and external individuals at all organizational levels to gather information for matters. Compiles data, statistics and other information for meetings and presentations. Conducts legal or factual research of moderate scope, to include fact gathering and retrieval of information. On a project basis, handles a variety of legal process/policies, programs, and issues. 25% Drafts, edits, and modifies documents including correspondence, pleadings, discovery, reports, agreements, presentations, spreadsheets, and proposals for review by attorneys and works in conjunction with paralegals. Prepares reports and/or analysis summarizing information on the assigned issues. 10% Collaborates with peer Legal Support Specialists, Administrative Support Coordinators, Paralegals and other legal support team members on an ongoing basis and assists with back-up coverage for teammates and special projects as assigned. Practices UC Legal's established Values for Principles of Community: collaborative, supportive, respectful of differences, and committed to fairness and diversity in all interactions, both within and outside the team. Experience <ul> <li class="MsoNormal">Minimum of 5 years of progressively responsible journey-level administrative support experience within a legal department or law firm; or an equivalent combination of education and experience required. </li></ul> Required Qualifications <ul> <li class="MsoNormal">Thorough knowledge in one or more legal practice areas. </li><li class="MsoNormal">Thorough knowledge of legal terminology. </li><li class="MsoNormal">Advanced knowledge of common computer applications. </li><li class="MsoNormal">Strong communication and interpersonal skills to communicate effectively with all levels of staff; both verbally and in writing. </li><li class="MsoNormal">Demonstrated knowledge of filing and record tracking systems, both paper and electronic. </li><li class="MsoNormal">Strong skills to research and problem-solve to obtain information or data from various sources and materials and organize with excellent attention to detail into a comprehensive package. </li><li class="MsoNormal">Ability to multi-task with demanding timeframes. </li><li class="MsoNormal">Ability to use discretion and maintain all confidentiality. </li></ul> Preferred Qualifications <ul> <li class="MsoNormal">Knowledge of UC processes, protocols and procedures. </li></ul> Education <ul> <li class="MsoNormal">Associate degree in related area and / or equivalent experience / training required </li></ul> Travel Requirements No travel required. SPECIAL CONDITIONS The person hired will be required to reside within California and report to work on-site at UC's Office of the President (UCOP) located in Oakland, CA on a regular basis. Current policy requires that a new employee work on-site at least two days a week on Tuesdays and Wednesdays ("anchor days"). SALARY AND BENEFITS Job Title: Legal Support Specialist 3 Job Code: 007382 Salary Grade: Grade 19 Payscale: $34.96 - $44.06/hour (approximately $73,000 - $92,000 annual), commensurate with experience Full Salary Range: $59,100 - $101,700 The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position. Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging ADDITIONAL INFORMATION HOW TO APPLY Please be prepared to attach a cover letter and resume with your application. APPLICATION REVIEW DATE The first review date for this job isFebruary 12, 2024. The position will be open until filled. CONDITIONS OF EMPLOYMENT Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements. EEO STATEMENT The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. EEO/AA Employer UC Nondiscrimination Policy The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: Accessibility or email the Human Resource Department at: epost@ucop.edu.

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