Kimley - Horn

Kimley-Horn is looking for an experienced Human Resources Assistant in our Orange, CA office to support our growing California HR Team!. Assist with preparation and coordination of HR training sessions. Perform other administrative duties including data entry, word processing, photocopying, mailing, scanning, filing, and note typing. At Kimley-Horn, we do things differently.. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 16 years!

human resources assistant

Overview:
Kimley-Horn is looking for an experienced Human Resources Assistant in our Orange, CA office to support our growing California HR Team! This is not a remote position. 

Responsibilities:
<ul><li>Assist HR Team with new hire onboarding and integration tasks including pre-employment paperwork, completing I-9 verifications, background checks and drug tests</li><li>Audit new hire training reports (i.e. Employee Handbook, Anti-Harassment, Safety Program, and Cybersecurity) and track completion of other HR related processes</li><li>Assist with preparation and coordination of HR training sessions</li><li>Calendar management and expense reporting for HR team</li><li>Manage calendars, schedule meetings/conference calls, prepare meeting agendas and compile meeting minutes.</li><li>Maintain hard copy and electronic filing system (HRIS)</li><li>Utilize the HRIS system to prepare correspondence, reports, and materials for publications and presentations</li><li>Proactively track and follow up on assignments and provide status updates to multiple team members</li><li>Organize and maintain the HR supply room and order supplies</li><li>Perform other administrative duties including data entry, word processing, photocopying, mailing, scanning, filing, and note typing</li><li>Other duties as assigned</li></ul>

Qualifications:
<ul><li>3+ years of administrative experience providing team or group support; experience supporting an HR team strongly preferred</li><li>Advanced proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat; prior experience with HRIS preferred</li><li>Ability and willingness to learn new software applications</li><li>Excels in managing and balancing multiple tasks/priorities in a fast-paced, deadline driven environment</li><li>Excellent grammar and punctuation skills; editing and formatting experience</li><li>Strong client service focus</li><li>Collaborative and team-oriented</li><li>Self-motivated with ability to work independently</li><li>Visibility of work requires strong attention to detail, excellent organizational skills, and discretion with confidential information</li><li>Ability to have a flexible schedule and willingness to adjust hours periodically to meet team and client needs; regular and reliable in-office attendance</li></ul> Salary Range:$53,000 - $70,000

Why Kimley-Horn?:
At Kimley-Horn, we do things differently. People, clients and employees, are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 16 years!

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