Legal Services Corporation

Established by Congress in 1974, the Legal Services Corporation (LSC) is the country’s single largest funder of civil legal aid for low-income Americans.. In collaboration with OCE’s Grants Program Associate, oversees OCE processes LSC’s grants management system (GMS) and makes recommendations related to needed changes or updates.. Updates OCE’s various project management and document retention systems, and under the guidance of the Grants Program Associate conducts quality control checks on various aspects of the GMS, Smartsheet, and Box.. In coordination with OCE Management, manages OCE’s complaint and general correspondence processes; enters relevant information into Smartsheet; monitors and responds to items sent to LSC’s complaint email box, including general correspondence; emails final disposition documents to interested parties.. In the absence of the Grants Program Associate, may serve as a web content coordinator for OCE; to update OCE pages on LSC.gov and eWeb.

program coordinator

Position: Grants Program Coordinator
Department: Office of Compliance and Enforcement
Employment Status: Regular/Full-Time/Non-Exempt

ABOUT LSC:

Established by Congress in 1974, the Legal Services Corporation (LSC) is the country’s single largest funder of civil legal aid for low-income Americans. LSC funds 131 independent nonprofit legal aid organizations with over 800 offices nationwide. LSC’s mission is to promote equal access to justice and provide grants for high-quality civil legal assistance to low-income Americans. This position will require working from an office in Washington, D.C in accordance with LSC’s hybrid work model. The successful candidate must live in the Washington, D.C. metropolitan area.

BASIC FUNCTION:

The Grants Program Coordinator performs a variety of duties to increase operational efficiency in the Office of Compliance & Enforcement (OCE). The Grants Program Coordinator works in conjunction with the Grants Program Associate and reports to, and is under the supervision of, the OCE Director and/or their designee (together, OCE Management). This position is included in a collective bargaining unit represented by the International Federation of Professional & Technical Engineers, Local 135.

PRINCIPAL DUTIES AND RESPONSIBILITIES:


In collaboration with OCE’s Grants Program Associate, oversees OCE processes LSC’s grants management system (GMS) and makes recommendations related to needed changes or updates. May include playing an integral role in LSC’s reviewing and processing grantee requests to subgrant LSC funds.
Collaborates with the OCE Grants Program Associate to develop, implement, and maintain tracking systems to ensure Smartsheets and Box are updated with relevant information from the GMS and other sources.
Under the guidance of the Grants Program Associate, review annual and semi-annual report submissions in the GMS to ensure appropriate reports are submitted in a timely manner. At OCE Management direction conducts initial substantive review of annual and semi-annual report submissions from grantees. Drafts appropriate information request letters and supports OCE program counsel assigned to review the responsive documents.
Updates OCE’s various project management and document retention systems, and under the guidance of the Grants Program Associate conducts quality control checks on various aspects of the GMS, Smartsheet, and Box.
In coordination with OCE Management, manages OCE’s complaint and general correspondence processes; enters relevant information into Smartsheet; monitors and responds to items sent to LSC’s complaint email box, including general correspondence; emails final disposition documents to interested parties.
In the absence of the Grants Program Associate, may serve as a web content coordinator for OCE; to update OCE pages on LSC.gov and eWeb.
Works with OCE Team Leaders and Management to finalize and release documents to stakeholders (e.g., letters, reports); posts final reports on Internet.
Creates, initially populates, organizes, and monitors Box folders related to OCE oversight reviews. Assists grantee and OCE staff in uploading and organizing documents.
Under the direction of OCE Management, coordinates OCE’s engagement of Temporary Employees (TE), including maintaining OCE’s TE contact list, TE engagement requests, payment forms, and contract amounts. Assists Team Leaders to complete TE request forms.
Supports OCE Management and staff in overseeing LSC’s interest in grantees’ real property; includes the purchase and sale of real property; reconciling information entered into the GMS with hard and electronic information previously provided, etc.
Supports OCE Management and staff in overseeing grantee requests for prior approval to use LSC funds.
As directed, serves as the OCE liaison to the Office of Inspector General for receiving and tracking annual audited financial statements and related corrective action plans.
Provides technical assistance to OCE staff preparing for oversight activities, including conducting research, gathering resources and materials, analyzing data oversight information for trends, and helping grantees upload needed materials to LSC’s document repository.
Performs and coordinates Internet and LSC in-house research for data requested by OCE Management, and other LSC or OIG staff, and provides clear written summaries and analysis of findings.
As requested by OCE Management, performs general administrative support for the OCE, including, but not limited to, scheduling meetings, scheduling trainings, coordinating documents following meetings, running and reviewing GMS reports etc.
Performs other related duties as assigned.

COMPETENCIES REQUIRED:

General:
Able to conduct solid analysis and make well-informed, objective, and evidence-based decisions.
Able to work with diverse populations.
Excellent written communication skills with demonstrated ability to produce professional, well-written work products that requires minimal editing.
Excellent oral communication and interpersonal skills with demonstrated ability to effectively reach different audiences and manage conflicts.
Unimpeachable integrity and adherence to the highest standards of ethics.
High degree of flexibility, capacity for self-management, and attention to detail.
Understanding of and commitment to organizational mission and goals.
Thoughtful and thorough problem solver.
Strong organizational skills and ability to manage multiple priorities.
Self-motivated with ability to influence, motivate, challenge, and inspire confidence among others.

Technical/Specialized:


A bachelor’s degree and a minimum of one to two years of relevant experience or an appropriate combination of education and experience totaling a minimum of four years of experience.
Capacity to understand regulations, including the LSC Act, that impact the fiscal responsibilities of an LSC grantee and the ability to articulate and share with grantees the changes in practice necessary to comply with regulations.
Develop a knowledge of federal policies and practices governing expenditures and the disposition of property and fund balances.
A high degree of proficiency with Microsoft Office Suite required, particularly Excel and Word. Experience with Smartsheet preferred.

SALARY AND BENEFITS

Salary: $72,151; Step 1
Salary range: $72,151 - $75,066
LSC has a competitive market-based salary structure that establishes a specific salary range for this position. The salary range has eight steps. Step increases are based on acceptable performance and longevity. It normally takes 10 years to advance from Step 1 to Step 8 (waiting periods of 2 years to advance at steps 1 - 3 and 1 year at steps 4 – 8). A new hire is typically hired at Step 1. In special circumstances, LSC may authorize a new hire to start at a higher step based on a special need or superior qualifications of the new employee.
Excellent benefits package with health, dental, vision, retirement plan, etc...
APPLICATION PROCEDURE:
Please apply through LSC’s online application portal at www.tinyurl.com/applytoLSC. A cover letter and résumé must be included. To have your application considered, please answer all application questions and provide all requested information.
Note: If you need reasonable accommodations in the application process, please notify OHR at jobapplicant@lsc.gov.
DIVERSITY STATEMENT:
We are committed to diversity, equity and inclusion. Our differences fuel excellence, and we strive to create an environment where every individual is valued and feels empowered to bring their full, authentic self to work. We are building a community rooted in openness and trust where colleagues have the resources to grow, thrive and fully contribute to achieving equal access to justice.
LSC is an equal opportunity employer.

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