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Financial Analyst
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Full-time
- maintains the Fleet Management database, supervises & troubleshoot the copier program & service providers, assists the Fiscal Director &/or Business Administrator in the budgetary process (e.g., monitors 2-line encumbrances & assists in managing the fund, maintains the 3-line equipment grid, monitors purchases that affect Controlling Board threshold approvals
- Responsible for acquisition of all supplies, materials & equipment for entire facility (SBH): coordinates & monitors purchases (e.g., equipment, medical & general supplies
- reviews, verifies accuracy, & processes requisitions, encumbrances, purchase orders, & printing orders, ensures compliance with all procurement procedures (i.e., Ohio Revised Code, Ohio Dept. of Mental Health, State Purchasing, SBH & Fiscal policies & procedures
- Enters fiscal data & prepare/maintain fiscal records, reports & correspondence: enters purchase order data in Ohio Administrative Knowledge System (OAKS) (e.g., prepare Vendor Master Input Documents to modify, or cancel data, code & enter data into OAKS for acceptance by State Accounting & approval by State Purchasing, use OAKS Inquires to verify vendor record information, obtain & processes vendor I-9 forms
- post daily purchasing transactions onto spreadsheet, prepare monthly 3-line equipment budgetary report & quarterly & annual fiscal reports, prepare fiscal information for entry into Fiscal Management Information System (FMIS), maintain log of processed purchase orders, maintain files for catalogs, contracts, purchase orders & printing forms, prepare business correspondence
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