State of Missouri

The primary responsibility of this position is to provide high-level operational and logistical support to the Deputy Commissioner (deputy) of the Division of Learning Services, Department of Elementary and Secondary Education (department).. A person in this classification can expect contact with all levels of department staff, members of the board, members of the legislature and legislative staff, school administrators, and the public.. Serve as liaison between the conference planner, session, presenters and Department staff for logistics and other details regarding the conference.. Draft and/or prepare and proofread correspondence, emails, spreadsheets, presentations, reports, and Division of Learning Services' agenda items for the State Board of Education in order to ensure proper format and grammatical structure before submitting to the deputy.. Possess work experience that has prepared an individual to perform the duties of special assistant to upper management.

executive assistant

Job Location: This position will be located at 205 Jefferson St., Jefferson City, MO 65101. Why you'll love this position: The primary responsibility of this position is to provide high-level operational and logistical support to the Deputy Commissioner (deputy) of the Division of Learning Services, Department of Elementary and Secondary Education (department). A person in this classification may have functional authority over employees performing a wide-range of administrative functions and can expect exercise significant discretion and autonomy in the performance of duties. Work is often of a highly confidential and sensitive nature. A person in this classification can expect contact with all levels of department staff, members of the board, members of the legislature and legislative staff, school administrators, and the public. What you'll do: <ul> <li>Provide operational and logistical support to the deputy.</li> <li>Maintain the deputy's calendar, email account, and review on a daily basis (remain confidential).</li> <li>Answer the deputy's telephone and office phones. Use professional telephone etiquette to provide service or to transfer to appropriate Department unit/person.</li> <li>Take minutes for the deputy's weekly meetings.</li> <li>Assist in the coordination and planning of the Annual Cooperative Conference for School Administrators. <li>Serve as liaison between the conference planner, session, presenters and Department staff for logistics and other details regarding the conference.</li> <li>Prepare contracts for the conference venue and keynote speakers.</li> <li>Monitor up-to-date information regarding the conference registration and billing.</li> <li>Maintain special guest list for luncheon honoring Pioneers.</li> <li>Prepare the guest list with introductions for Commissioner of Education.</li> <li>Work closely with Communications and Media Productions staff to ensure all aspects of conference are covered.</li> </li> <li>Draft and/or prepare and proofread correspondence, emails, spreadsheets, presentations, reports, and Division of Learning Services' agenda items for the State Board of Education in order to ensure proper format and grammatical structure before submitting to the deputy.</li> <li>Schedule and/or arrange for hotel rooms, meals, conference rooms and equipment, transportation, and other travel arrangements in support of the deputy, and/or staff, schedules, and meeting requirements and location.</li> <li>Prepare expense reimbursement, invoice payment, purchase requisitions, and other forms for appropriate signature before forwarding for processing.</li> <li>Review and approve Division of Learning Services expense reports in MoDocs. Confirm appropriate staff ETA coding and approve the document from Human Resources on a bi-monthly basis.</li> <li>Create and maintain file system (electronic) in order to facilitate retrieval of documents at a later date.</li> <li>Meet with other support staff in order to communicate standards, procedures, disseminate information, or to coordinate effort.</li> <li>Provide backup to the offices within the Commissioner's office, the Deputy of the Division of Financial and Administrative Services, and the State Board of Education.</li> <li>Prepare personnel requisitions, hire forms, and hire letters for office personnel.</li> <li>Scan final personnel forms into common folder for both deputy offices to use.</li> <li>Review and approve contracts in the Concord system prior to the deputy's approving.</li> </ul>All you need for success: Minimum Qualifications <ul> <li>Graduation from high school or High School Equivalency.</li> <li>Possess work experience that has prepared an individual to perform the duties of special assistant to upper management.</li> <li>Five years of progressively responsible support tasks of which at least two years involve the direct support to upper management within the department.</li> </ul>More reasons to love this position: The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here . If you have questions about this position please contact: hr@dese.mo.gov Equal Opportunity and Affirmative Action Employer: Missouri Department of Elementary and Secondary Education is an Equal Opportunity Employer. If you have special needs addressed by the Americans with Disabilities Act (ADA), please contact Human Resources at (573) 751-9619, through Missouri Relay System at (800) 735-2966, or via email at hr@dese.mo.gov . Notice of Non-Discrimination: The Department of Elementary and Secondary Education does not discriminate on the basis of race, color, religion, gender, gender identity, sexual orientation, national origin, age, veteran status, mental or physical disability, or any other basis prohibited by statute in its programs and activities. Inquiries related to Department employment practices may be directed to the Jefferson State Office Building, Human Resources Director, 8th floor, 205 Jefferson Street, P.O. Box 480, Jefferson City, Missouri 65102-0480; telephone number 573-751-9619 or TYY 800-735-2966. To Our Applicants with Disabilities: For assistance with any phase of the Department process, please notify the Director of Human Resources at (573) 751-9619. Reasonable attempts will be made to accommodate special needs. TTY/TDD Relay Missouri service (800) 735-2966.Notice to Applicants: The Missouri Department of Elementary and Secondary Education is unable to sponsor applicants in their application for work visas through INS. If you have questions, please contact Human Resources. The State of Missouri is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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