American Express

Maintain vendor management process, including on-boarding new vendors (where appropriate) Statements of Work, invoice submissions, vendor payments and payment tracking.. Fluency in American Express ARIBA and Concur.. Preparation for meetings with senior executives (e.g. documents, PowerPoints, video conferencing, in-person meetings, and other logistics).. Thorough knowledge of American Express Company internal systems (e.g., Concur, Ariba, etc. 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy

executive assistant

You Lead the Way. We’ve Got Your Back. With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you’ll learn and grow as we help you create a career journey that’s unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally. At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a team, striving to uphold our company values and powerful backing promise to provide the world’s best customer experience every day. And we’ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong. Join Team Amex and let's lead the way together. The Executive Assistant will be a key member of the team, supporting three full-time vice presidents in Corporate Affairs & Communications (CA&C), and aiding their teams as needed. Those vice presidents support separate business units and functions at American Express: Global Advertising & Brand Management, Corporate Sustainability, and Digital Innovation. We work on tight deadlines, with multiple partners and communications agencies, and our work is visible both to expansive external audiences and to the broader enterprise. We are looking for someone who is proactive, detail oriented and resourceful with a positive, can-do attitude. How will you make an impact in this role? <ul><li>Calendar management across multiple parties.</li><li>Coordination of business travel arrangements.</li><li>Timely and accurate preparation, review, and submission of expense reports.</li><li>Maintain vendor management process, including on-boarding new vendors (where appropriate) Statements of Work, invoice submissions, vendor payments and payment tracking.</li><li>Fluency in American Express ARIBA and Concur.</li><li>Payroll/Timekeeping.</li><li>Preparation for meetings with senior executives (e.g. documents, PowerPoints, video conferencing, in-person meetings, and other logistics).</li><li>Managing phone inquiries/messages.</li><li>Coordination of office supply management.</li><li>Support special ad-hoc projects and initiatives as assigned.</li><li>Assist in ordering of computers, equipment, supplies, new hire onboarding. </li></ul>Minimum Qualifications <ul><li>3+ years’ experience in providing administrative support is required.</li><li>Ability to work well in a dynamic and fast-paced organization and manage multiple tasks and priorities.</li><li>Excellent written and verbal communication skills.</li><li>Ability to work effectively on a team, sometimes under pressure with accuracy, attention to detail, professionalism, and timely, direct follow-up.</li><li>Strong sense of integrity and ability to handle sensitive issues and maintain confidentiality.</li><li>Ability to proactively identify and resolve issues.</li><li>Ability to work with all levels of management, associates, and external business contacts.</li><li>Strong computer skills, including Microsoft Outlook, Webex, MS Office Suite (Word, Excel, PowerPoint). </li></ul>Preferred Qualification <ul><li>Thorough knowledge of American Express Company internal systems (e.g., Concur, Ariba, etc.). </li></ul>Salary Range: $24.05 to $48.10 hourly + bonus + benefits The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we’ll consider your location, experience, and other job-related factors. We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include: <ul><li>Competitive base salaries </li><li>Bonus incentives </li><li>6% Company Match on retirement savings plan </li><li>Free financial coaching and financial well-being support </li><li>Comprehensive medical, dental, vision, life insurance, and disability benefits </li><li>Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need </li><li>20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy </li><li>Free access to global on-site wellness centers staffed with nurses and doctors (depending on location) </li><li>Free and confidential counseling support through our Healthy Minds program </li><li>Career development and training opportunities </li></ul>For a full list of Team Amex benefits, visit our Colleague Benefits Site. American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually. US Job Seekers/Employees - Click here to view the “Know Your Rights” poster and the Pay Transparency Policy Statement. If the links do not work, please copy and paste the following URLs in a new browser window: https://www.dol.gov/agencies/ofccp/posters to access the three posters. Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions.

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