Santa Rosa Community Health

POSITION TITLE: Courier and Facilities Coordinator. REPORTS TO (TITLE): Director of Facilities. Job Summary: Under the direction of the Director of Facilities, this position provides administrative support for the facilities services and projects for medical, dental, and administrative offices of SRCH. This position also serves as the courier processing, moving, and delivering mail of all kinds between all SRCH sites.. Maintains certain records needed for regulatory compliance (e.g. fire sprinkler tests, fire drill reports, generator tests, elevator tests, medical waste pick-ups, etc.). SRCH is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation.

facilities coordinator

Job Details Job Location Dental Campus - Santa Rosa, CA Position Type Full Time Description POSITION TITLE: Courier and Facilities Coordinator REPORTS TO (TITLE): Director of Facilities SALARY RANGE: $21.49 - $26.15 Job Summary: Under the direction of the Director of Facilities, this position provides administrative support for the facilities services and projects for medical, dental, and administrative offices of SRCH. This position also serves as the courier processing, moving, and delivering mail of all kinds between all SRCH sites. This position works collaboratively with all levels and departments within the organization to ensure that all facility and mail services are well coordinated and executed. Duties and Responsibilities: <ul><li>Maintains day-to-day administrative functions of the Facilities department.</li><li>Manages the work order system and coordinates the individual requests based on timelines they need to be completed.</li><li>Communicates urgent work orders to members of the team in the field.</li><li>Independently follows pre-determined actions for infrastructure-related emergencies such as calling out contractors/vendors. </li><li>Coordinates work needed from vendors/contractors with rest of team and sites.</li><li>Communicates same day needs from our sites to various property managers, janitorial, vendors, and security.</li><li>Responds to routine maintenance alerts from vendors, schedules the work, and communicates to team and sites.</li><li>Maintains Building Maintenance Plans by logging any work done to/at our sites.</li><li>Maintains certain records needed for regulatory compliance (e.g. fire sprinkler tests, fire drill reports, generator tests, elevator tests, medical waste pick-ups, etc.)</li></ul> Prepare outgoing, certified, registered, insured articles, and special mailings. <ul><li>Deliver all forms of incoming mail and interoffice mail to each pre-established drop area at each site as required, including special and rush packages.</li><li>Collect cash drops from each site weekly and deliver to the bank.</li><li>Handle sensitive and/or confidential documents and information according to policy and regulations.</li><li>Maintain postal meter, weighing scales, and sorting equipment, including clearing jams, replenishing postage funds in meter, and arranging for servicing as required.</li><li>Participates in ongoing training.</li><li>Other duties as assigned</li></ul> Qualifications MINIMUM QUALIFICATIONS: Education: <ul><li>High school diploma or equivalent.</li></ul>Experience: <ul><li>At least one year mail courier experience in a healthcare environment.</li><li>At least one year experience in a coordinator or supervisory position providing support to a team.</li></ul> Knowledge and Skills: <ul><li>Ability to use postal equipment, including standard shipping software.</li><li>Awareness of postal rules, with the ability to explain relevant regulations to others.</li><li>Ability to work in a fast-paced environment.</li><li>Attention to detail with emphasis on accuracy and quality.</li><li>Ability to prioritize work to balance multiple projects and deadlines.</li><li>Basic computer skills, including Microsoft Office (Word, Excel, and Outlook) and the Internet.</li><li>Ability to maintain confidentiality and handle sensitive and confidential mail appropriately and professionally.</li><li>Possession of a valid driver's license and willingness to drive between SRCH sites.</li><li>Demonstrates a willingness to report any incident that is unusual or incompatible with accepted clinic procedures.</li><li>Maintains confidentiality of patients at all times.</li><li>Sensitivity to and willingness to interact with persons of various social, cultural, economic and educational backgrounds.</li><li>Strong organizational skills with ability to prioritize projects, work relatively independently, manage multiple tasks, and meet deadlines.</li><li>Strong written and verbal communication skills.</li><li>Ability to work independently and as part of a team.</li></ul> <ul><li>Good judgment, problem solving and decision-making skills.</li></ul> SRCH is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation. Physical Requirements: While performing the duties of this job, this position is frequently required to do the following: <ul><li>Hand and finger dexterity: ability to seal or open envelopes by hand or by using machines; ability to use hands for computer keyboarding and handling materials.</li><li>Ability to perform general physical activities requiring arms and legs and moving the whole body.</li><li>Ability to lift up to 50 lbs. on a regular basis.</li><li>Hearing and speech sufficient for general comprehension.</li><li>Use standard office equipment and access, input, and retrieve information from a computer. Use computer keyboard with manual and finger dexterity and wrist-finger speed sufficient to perform repetitive actions efficiently for extended periods of time.</li><li>Communicate effectively in person or via telephone in a manner which can be understood by those with whom the person is speaking, including a diverse population.</li><li>Give and follow verbal and written instructions with attention to detail and accuracy.</li><li>Perform complex mental functions; collect, interpret, and/or analyze complex data and information.</li><li>Vision: see details of objects at close range.</li><li>Coordinate multiple tasks simultaneously.</li><li>Reach forward, up, down, and to the side.</li><li>Sit or stand for minimum periods of one hour at a time and come and go from the work area repeatedly throughout the day.</li><li>Tolerate working outside in fluctuating weather conditions, including hot and cold temperatures and occasional wet weather.</li><li>Travel to other office and community locations.</li></ul> SRCH provides reasonable accommodation for individuals with a physical or mental disability to apply for jobs and to perform the essential functions of their jobs unless it would cause an undue hardship.

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