National Education Association (NEA)

The primary responsibilities of this role encompass three key areas: conference and meeting planning, travel administration and support, and assisting with the setup, maintenance, and user training on the Cvent platform.. To fulfill all job responsibilities, the employee will utilize various tools and technologies, including but not limited to Cvent, Event Management Systems (EMS), Carousel Digital Signage, Bright Author Connect, ClickShare Wireless Presentation System, Hybrid Meeting Equipment, Social Tables, Zoom, Microsoft Outlook, Teams, Word, Excel, and PowerPoint.. Certification as a Certified Meeting Professional (CMP), Digital Event Strategist (DES), or Certified Technology Specialist (CTS).. Selection Criteria: Tier 1 (Essential): Demonstrated experience in preparing RFPs, developing contract language, selecting event locations, negotiating contracts with service vendors, and proficiency in collaborative technology solutions, event technology, event apps, meeting registration systems (preferably Cvent), and travel management software.. Tier 2 (Significant): Ability to manage multiple tasks simultaneously under tight deadlines and changing priorities, coordinate the work of consultants and vendors, and proficiency in tele-conferencing, video-conferencing, audio/visual equipment, virtual and hybrid event production, and end-to-end travel management.

travel specialist

If you would enjoy working in a dynamic environment and are looking for an opportunity to become part of a stellar team of professionals, we invite you to apply online today. Posting Period: April 10, 2024 - Until Filled Employee Type: NEASO NEA Staff Organization Position Type: Regular Salary Range: $76,900.00 - $119,532.00 Rank: NEASO Rank 6 Position Details: This position plays a vital role in advancing the NEA's strategic objective by directing the energy and resources of its 3+ million members toward the advocacy of public education. The incumbent will provide essential support in orchestrating meetings, securing resources, and coordinating associated activities. Position Summary: The primary responsibilities of this role encompass three key areas: conference and meeting planning, travel administration and support, and assisting with the setup, maintenance, and user training on the Cvent platform. This involves collaborating with stakeholders within and outside the NEA to organize and execute events nationwide, focusing on leveraging technology. Specifically, the individual will assess meeting requests and requirements, offer guidance, and provide training on various topics such as technology utilization, room layout and design, budgeting, catering, equipment needs, and security protocols. They should also be familiar with travel planning platforms, monitor industry trends, and advise NEA departments, regional offices, affiliates, and members on travel and meeting contracts. Additionally, the incumbent will draft RFPs, negotiate with hospitality industry representatives and service vendors, formulate contract terms safeguarding NEA's interests, and assist in contract finalization. They will oversee event execution and troubleshoot issues while researching and recommending new tools and applications to enhance attendee experiences. The employee may also be assigned specific duties for the NEA Annual Meeting and Representative Assembly based on their experience and departmental requirements. To fulfill all job responsibilities, the employee will utilize various tools and technologies, including but not limited to Cvent, Event Management Systems (EMS), Carousel Digital Signage, Bright Author Connect, ClickShare Wireless Presentation System, Hybrid Meeting Equipment, Social Tables, Zoom, Microsoft Outlook, Teams, Word, Excel, and PowerPoint. Minimum Education Requirement: Associate's degree or equivalent combination of experience and training. Certification as a Certified Meeting Professional (CMP), Digital Event Strategist (DES), or Certified Technology Specialist (CTS). Minimum Qualifications: Five years of progressively responsible professional meeting/event planning experience, focusing on audiovisual and technology aspects. Three or more years of experience using Cvent for event registration, mobile event applications, and/or hotel/venue sourcing. Experience supporting end-to-end travel management solutions such as SAP Concur, AmTrav A2b, or TravelPerk. Other Requirements: Occasional extended hours, including evenings and weekends, will be necessary. Occasional travel may be required, averaging 15-20 overnights per year. Selection Criteria: Tier 1 (Essential): Demonstrated experience in preparing RFPs, developing contract language, selecting event locations, negotiating contracts with service vendors, and proficiency in collaborative technology solutions, event technology, event apps, meeting registration systems (preferably Cvent), and travel management software. Strong oral and written communication skills are essential. Tier 2 (Significant): Ability to manage multiple tasks simultaneously under tight deadlines and changing priorities, coordinate the work of consultants and vendors, and proficiency in tele-conferencing, video-conferencing, audio/visual equipment, virtual and hybrid event production, and end-to-end travel management. Tier 3 (Desirable): Ability to effectively engage with various stakeholders, including internal clients, vendors, and consultants, professional communication style, independent problem-solving skills, meticulous administrative capabilities, project prioritization skills, organization, attention to detail, and the ability to manage multiple tasks with competing deadlines. In compliance with the Americans with Disabilities Act (ADA), the following is provided: The position involves skill in using a computer and/or laptop; oral and written communication skills; skills in proofreading and editing; use of clear and articulate speech; interpersonal relations skills; reasoning and problem-solving skills; ability to work in a fast-paced environment; ability to sit for long periods, stoop, bend, reach and carry light materials (up to 10 lbs.); and ability to travel by various methods of transportation, e.g., airplane, car. NEA is an equal opportunity/affirmative action employer and encourages applications from all qualified candidates regardless of gender, race, ethnicity, age, sexual orientation, marital status, religion, or disability. Know Your Rights: Workplace Discrimination is Illegal. To apply for this position or to search for other openings, please go to our jobs page at Careers at NEA (myworkdayjobs.com) NEA Participates in E-Verify. Read more here E-Verify Participation & Right to Work.

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