Conrad N. Hilton Foundation

The Grants Associate plays a key role in the Foundation's efforts to ensure that all grants meet the proper legal, audit, and internal requirements and prepares a large number of grants and payments for the administrative approval process conducted by the Grants Manager.. The Grants Associate is an integral member of the Grants Management team and the Foundation and reports to the Grants Manager.. Initiates the grants management due diligence process to ensure compliance with IRS regulations, including analysis of the legally mandated pre-grant inquiry, and flags compliance issues, including tax status, lobbying, or tipping, for further review by grants management leadership and/or counsel.. Today, the work continues, concentrating on efforts to ensure healthy early childhood development and sustainable livelihoods for youth and refugee populations, support young people transitioning out of foster care, improve access to housing and support services for people experiencing homelessness, identify solutions to safe water access, and lift the work of Catholic sisters.. Employee matching gifts to qualified non-profit organizations

associate

Brief Description The Grants Associate provides grants management services, including supporting discretionary and matching grants programs and serving as a grants management liaison to assigned grantmaking teams. The Grants Associate plays a key role in the Foundation's efforts to ensure that all grants meet the proper legal, audit, and internal requirements and prepares a large number of grants and payments for the administrative approval process conducted by the Grants Manager. Under the oversight of department leadership, the Grants Associate ensures adherence to grants management process and practices by the Foundation's grantmaking teams, and looks for areas of improvement. Partnership is a key tenet of the Grants Management team, therefore, the Grants Associate should be adept at interacting with a range of diverse stakeholders in a professional, collaborative and diplomatic way. The successful candidate will also demonstrate commitment to diversity, equity, and inclusion. The Grants Associate is an integral member of the Grants Management team and the Foundation and reports to the Grants Manager. Responsibilities Support Specialized Grantmaking Programs Overseen by Grants Management <ul><li> Ensures that information entered in the grants management database is accurate and aligned to departmental standards for data quality.</li><li> Initiates the due diligence process, including conflict of interest review and tax status verification, and flags compliance issues for further review by grants management leadership and/or counsel.</li><li> Communicates with grantees to request information and respond to inquiries.</li><li> Prepares complete grant records in preparation for approval by the Grants Manager. </li></ul>Grant Data and Lifecycle Management for Program Grantmaking <ul><li>Initiates the grants management due diligence process to ensure compliance with IRS regulations, including analysis of the legally mandated pre-grant inquiry, and flags compliance issues, including tax status, lobbying, or tipping, for further review by grants management leadership and/or counsel.</li><li> Applies knowledge to recommend appropriate grant type, including the necessity of fiscal sponsorship, equivalency determination, and/or expenditure responsibility.</li><li> Serves as a grants management resource to assigned grantmaking teams, with an understanding of their initiative goals and the grantmaking strategy to achieve them</li><li> Collaborates regularly with departments, including Programs, Finance, and others, to anticipate needs or upcoming grantmaking activities that may require additional grants management learning or support.</li><li> Monitors the use of the workflow module in the grants database to confirm that all steps have been correctly completed by Program team.</li><li> Identifies potential process improvements and collaborates with other grants management team members to design and implement.</li><li> Drafts grant letters and amendments and generates payment correspondence.</li><li> Communicates with grantees to request information and respond to inquiries.</li><li> Supports Grants Manager to modify and close out grants. </li></ul>Technology and Data Management <ul><li> Develops mastery in utilizing the capabilities corresponding to the assigned permission level within the grants management database and adapts to incorporate relevant new features as they become available.</li><li> Reinforces the Grants Management training programs by providing onboarding support and ongoing technical assistance on the use of departmental systems, and elevates issues to the Senior Manager, Grant Operations and Knowledge Management.</li><li> Oversees the Grants Management Outlook account.</li><li> Supports with grants database clean-up and maintenance.</li><li> Manages calendar and process for grant data reporting. </li></ul>Requirements Required <ul><li>High School diploma and 4 years of relevant work experience, or associate's degree and a minimum of 2 years of relevant experience.</li><li>Experience with grants management databases or a relational database.</li><li>Proficiency in Microsoft Office Suite, including Excel, Outlook and Word.</li><li>High attention to detail and strong analytical skills.</li><li>Excellent written and oral communication, organizational and interpersonal skills.</li><li>Able to work independently and as a part of a team, plan and prioritize workflow to meet deadlines, take initiative, and be solution-oriented. </li></ul>Desired Interest in the Foundation’s mission and the operational side of grantmaking and philanthropy. Summary International hotelier Conrad N. Hilton established the grantmaking foundation that bears his name in 1944 to help people living in poverty and experiencing disadvantage worldwide. Today, the work continues, concentrating on efforts to ensure healthy early childhood development and sustainable livelihoods for youth and refugee populations, support young people transitioning out of foster care, improve access to housing and support services for people experiencing homelessness, identify solutions to safe water access, and lift the work of Catholic sisters. Additionally, following selection by an independent, international jury, the Foundation annually awards the $2.5 million Conrad N. Hilton Humanitarian Prize to an organization doing extraordinary work to reduce human suffering. The Foundation is one of the world’s largest, with approximately $7 billion in assets. It has awarded grants to date totaling more than $3.2 billion worldwide, and $290 million in 2023. Please visit www.hiltonfoundation.org for more information. <ul><li>Cover letter required for consideration** </li></ul>About Our Benefits We value the health and well-being of our employees, some of the benefits we offer include: <ul><li>Comprehensive and generous health and life insurance options</li><li>Relocation Pay</li><li>Fitness benefits</li><li>Paid holidays, time off, and parental leave</li><li>Flexible work schedules and technology benefits</li><li>Foundation-funded retirement savings plan </li><li>Professional learning and development and educational assistance</li><li>Employee matching gifts to qualified non-profit organizations </li></ul>The hiring base salary range for this position is $71,000 to $88,000. The final base salary will be determined based on individual qualifications and experience.

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