South Carolina Department of Mental Health

As the Administrative Coordinator I, working under limited supervision, you will perform essential support related activities associated with the fiscal management of the Business Office, a unit of the Division of Financial Services within the Department of Mental Health.. Prepares/processes certified documents, packages and metered mail requiring postage for distribution by the US Postal Service.. Transport and delivery monthly statements from Reimbursement, Telepsychiatry, Care Coordination and other departments as requested.. Performs daily courier service to the Comptroller General, State Treasurer, PEBA and Print Shops offices.. Order weekly funds from the Federal Reserve for replenishment of cash for the clients and cashiers to reimburse their petty cash drawers.

administrative coordinator

Job Responsibilities With our Agency's mission to support the recovery of people with mental illnesses, we provide a complete array of medical and support services for children, adults, and families throughout South Carolina. This position is located at the Department of Mental Health, Central Office, 2414 Bull Street, Columbia, SC 29201. As the Administrative Coordinator I, working under limited supervision, you will perform essential support related activities associated with the fiscal management of the Business Office, a unit of the Division of Financial Services within the Department of Mental Health. Responsibilities for this Administrative Coordinator I include but are not limited to: <ul><li>Prepares and process fiscal records related to the receipting of Self Pay receivables and Client Personal Fund payments; Prepares spreadsheet and process Pharmacy Fees and Pharmacy Insurance payments received in the Business Office. Process online and over the counter payments. Compiles financial reports essential for the recording, balancing, and reconciling of these records. Serve as backup in Cashier's Office.</li><li>Coordinates general administrative, business management and/or support activities. Assist and serve as back up in processing all incoming and outgoing agency mail on a daily basis. Ensures that misdirected mail items are researched and routed to proper internal and external entities. Prepares/processes certified documents, packages and metered mail requiring postage for distribution by the US Postal Service. Transport and delivery monthly statements from Reimbursement, Telepsychiatry, Care Coordination and other departments as requested.</li><li>Performs daily courier service to the Comptroller General, State Treasurer, PEBA and Print Shops offices. Deliver/retrieves various report items not limited to contingency and payroll documents. Assist in the preparation and distribution of payroll. Participate in the preparation and distribution of annual W-2s and 1095-Cs for the agency. Maintain and balance the Reserve Cash Drawer and maintain financial balance of deposits within the Cashier Clearing bank accounts. Order weekly funds from the Federal Reserve for replenishment of cash for the clients and cashiers to reimburse their petty cash drawers. Verify incoming cash from the banking institutions and prepare change orders.</li><li>Review, print, and distribute Client Expense Funds checks generated from the SCEIS Financial System to include Irwin Phillips donated funds. Prepares and process Check Cancellations, Stop Payments/Reissues, Employee Replacement payroll checks, and re-validations of Estate checks. Research checks that do not contain any additional information needed in order to be processed. </li></ul>Minimum And Additional Requirements State Minimum Requirements: A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience. Agency (Facility) Minimum Requirements: A bachelor's degree or high school diploma with training in Accounting and/or Business Administration and six (6) years of work experience in financial services setting. Note: If any Agency Requirements are listed above, applicants must also meet those requirements to be considered for the position. Additional Comments The selected candidate must have a working knowledge of governmental fiscal procedures, practices, and policies. Ability to operate a ten key calculator and proficient in Microsoft Word and Excel software. Ability to coordinate a variety of management and administrative functions and to communicate effectively orally and in writing. Position requires some lifting in the performance of specific duties. The South Carolina Department of Mental Health is an Equal Employment Opportunity Agency. We provide affirmative action and equal opportunity in employment for all qualified persons regardless of race, color, sex – including the basis of pregnancy, childbirth, or related medical conditions, national origin, age, religion, or disability. South Carolina is making our Veterans a priority for employment in state agencies and institutions. Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. Please account for any and all gaps of employment in your application. A resume will not be accepted in lieu of application completion nor reviewed to determine if an applicant has met the qualifications for the position. The South Carolina Department of Mental Health offers an exceptional benefits package for FTE positions that includes: <ul><li>Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children</li><li>15 days annual (vacation) leave accrual per year</li><li>15 days sick leave per year</li><li>13 paid holidays</li><li>Paid Parental Leave</li><li>State Retirement Plan and Deferred Compensation Programs</li></ul>

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