New York State Department of Health

Administrative Assistant Trainee 1 (Grade 8): High school diploma or high school equivalency diploma and six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.. A certification (e.g., IAAP Certified Administrative Professional) or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology may substitute for two years of experience.. Transfer Opportunity: Current New York State employee with one year or more of permanent, contingent-permanent, or 55-b/c service as an Administrative Assistant 1 (formerly Secretary 1); OR current New York State employee with one year or more of permanent, contingent-permanent, or 55-b/c service in a position allocated to a Grade 6 and above and eligible for transfer under Section 70.1 of the Civil Service Law to Administrative Assistant Trainee 1.. Responsibilities will include scheduling meetings and conference calls (virtual and in-person), maintaining staff calendars, compiling; prioritizing and distributing mail; maintaining and managing inventory of and ordering supplies; answering and routing phone calls, responding to phone inquiries, arranging travel, packaging and tracking technical contracts, and maintaining electronic tracking systems and program files.. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

administrative assistant

Ny Helps Minimum Qualifications Administrative Assistant Trainee 1 (Grade 8): High school diploma or high school equivalency diploma and six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Administrative Assistant Trainee 2 (Grade 10): High school diploma or high school equivalency diploma, and one year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office. Administrative Assistant 1 (Grade 11): High school diploma or high school equivalency diploma; and two years of the above experience. A certification (e.g., IAAP Certified Administrative Professional) or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology may substitute for two years of experience. The selected candidates must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation. Transfer Opportunity: Current New York State employee with one year or more of permanent, contingent-permanent, or 55-b/c service as an Administrative Assistant 1 (formerly Secretary 1); OR current New York State employee with one year or more of permanent, contingent-permanent, or 55-b/c service in a position allocated to a Grade 6 and above and eligible for transfer under Section 70.1 of the Civil Service Law to Administrative Assistant Trainee 1.* Preferred Qualifications: Excellent organizational, written, and verbal communication skills and strong interpersonal skills. Professional phone and email etiquette. Experience in managing and ordering supplies. Proficient in Microsoft Office (Outlook, Word, Teams, Cisco Webex, SharePoint, PowerPoint, Excel etc.)., arranging travel, scheduling meetings and answering phones. Possess a strong working knowledge of typical office equipment such as computers, printers, scanners, copiers. Proficient in using technology to assist staff with scheduled virtual meetings and conferences. Ability to work independently and as part of a team, prioritize workloads, multi-task, flexible and complete assignments within short timeframes. Familiarity with public health and clinical terminology. Duties Description The Administrative Assistant 1 (AA1) will provide support to the Bureau of Data Analytics, Research and Evaluation. Responsibilities will include scheduling meetings and conference calls (virtual and in-person), maintaining staff calendars, compiling; prioritizing and distributing mail; maintaining and managing inventory of and ordering supplies; answering and routing phone calls, responding to phone inquiries, arranging travel, packaging and tracking technical contracts, and maintaining electronic tracking systems and program files. The AA 1 will serve as a backup for the Administrative Assistant 1s in each of the Bureaus in the Division of Family Health as well as the Office of the Medical Director. Additional Comments Full-time, contingent permanent appointment. Transfer Candidates may be asked for their social security number to verify eligibility. Non-competitive appointment may be made under the NY HELPS program. NY HELPS waives Department of Civil Service examination requirements for certain positions for a period of one year. For additional information about the NY HELPS Program, please refer to https://www.cs.ny.gov/help/. Position may be filled at a trainee level (equated to Grades 8 or 10), or Grade 11, depending upon the qualifications of the candidate. We offer a work-life balance and a generous benefits package, worth 65% of salary, including: <ul><li> Holiday & Paid Time Off</li><li> Public Service Loan Forgiveness (PSLF)</li><li> Pension from New York State Employees’ Retirement System</li><li> Shift & Geographic pay differentials</li><li> Affordable Health Care options</li><li> Family dental and vision benefits at no additional cost</li><li> NYS Deferred Compensation plan</li><li> Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds</li><li> And many more... </li></ul>For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts. The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm

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