Medical College of Wisconsin

In the role of Accounting Manager in Graduate Medical Education (GME) you will manage the day to day, monthly, quarterly, and annual Accounting, and Financial Audit functions for the Medical College of WI Affiliated Hospitals, Inc (MCWAH), a non-profit corporation with $80+ million in member billings and expenses, in excess of $8 million in total assets, and 950 house staff employees with a high turnover rate due to cyclical program graduation timelines.. Manage the Billing functions on a corporate level; ensure that billing is accurate in relation to all applicable organizational and compliance requirements including VA agreements and Medicare\HRSA requirements.. Mange the Payroll functions on a corporate level; ensure that the house staff payroll by labor distribution fund number is accurate in relation to all applicable payroll\benefits, organizational and compliance requirements including VA agreements and Medicare\HRSA requirements.. Participate in the MCWAH and GME budget processes by providing input, review, analysis and recommendations to the Administrator and Executive Director.. Utilize advanced data manipulation and export functions in QuickBooks, MS Excel, and MS Access for accounting, audit, insurance reconciliation and other analysis purposes.

graduate medical education

Position Description: Every great life-changing discovery begins the same way—with new knowledge. It can change everything, from a single life to the future of entire communities. That’s why academic medicine, and the continuous pursuit of knowledge, is at the center of everything we do at the Medical College of Wisconsin (MCW). Purpose In the role of Accounting Manager in Graduate Medical Education (GME) you will manage the day to day, monthly, quarterly, and annual Accounting, and Financial Audit functions for the Medical College of WI Affiliated Hospitals, Inc (MCWAH), a non-profit corporation with $80+ million in member billings and expenses, in excess of $8 million in total assets, and 950 house staff employees with a high turnover rate due to cyclical program graduation timelines. Oversee the payroll and billing functions while providing accounting direction and advice to support the two Program Manager’s I who have defined responsibilities in these areas. Process the day-to-day accounting activity and manage A\R, A\P, and all outstanding items. Perform complex financial and business-related analysis, data manipulation, and compliance review. Provide research, information, and recommendations to the Executive Director and Administrator. Support the Executive Director and Administrator in related presentations to the MCWAH Executive Committee\Board of Directors as needed. Primary Functions <ul><li>Manage the Accounting systems for the Medical College of WI Affiliated Hospitals, Inc. (MCWAH) in a timely and accurate manner on a daily, monthly, quarterly, and annual basis utilizing QuickBooks accounting software. Provide accounting direction and advice as new accounting and related system (billing, A\P, payroll) situations or issues arise. Process the day-to-day accounting activity (deposits, checks, journal entries and similar routine accounting transactions). Manage A\R, A\P, and all outstanding items; manage compliance with the annual form 1099 reporting requirement. Perform various audits on a monthly and quarterly basis in order to identify and correct issues on a timely basis, minimizing any financial and administrative impact on MCWAH. Recommend and implement procedural changes as needed.</li><li>Manage the annual external audit. Ensure the maintenance of adequate internal controls as required by the risk assessment requirements for the external audit; on an ongoing basis assess, evaluate, and provide assurance with related documentation of MCWAH's internal control structure. Facilitate the audit and internal control testing by the external auditors.</li><li>Provide data and input for the annual Form 990 for the tax-exempt non-profit corporation [501(c)(3) \509(a)(3) supporting organization] to the external accounting firm, Administrator, and Executive Director.</li><li>Manage the Billing functions on a corporate level; ensure that billing is accurate in relation to all applicable organizational and compliance requirements including VA agreements and Medicare\HRSA requirements. Provide accounting, analytical, and calculation support to the Administrator for the annual MCWAH Cost Summary used for Member Institution monthly billing.</li><li>Mange the Payroll functions on a corporate level; ensure that the house staff payroll by labor distribution fund number is accurate in relation to all applicable payroll\benefits, organizational and compliance requirements including VA agreements and Medicare\HRSA requirements.</li><li>Perform various audits on a monthly and quarterly basis in order to identify and correct issues on a timely basis, minimizing any financial and administrative impact on MCWAH. Recommend and implement procedural changes as needed.</li><li>Assist the Administrator with the periodic analysis of the financial statements and the reporting thereof to the MCWAH Executive Committee. Perform various analysis of the financial activity on an ongoing basis and at year end to ensure that the results reflect accounting policy, projected income and expense per the house staff cost summary projections, VA disbursement agreement and educational cost contract compliance, accurate billing; as well as for management, budget comparison, and planning purposes. Provides FTE calculations and analysis as needed. Perform complex fund balance calculations and analysis for the year-end financial statements.</li><li>Participate in the MCWAH and GME budget processes by providing input, review, analysis and recommendations to the Administrator and Executive Director. Perform all MCW budget input, reconciliation, and tracking after the annual MCWAH and GME budgets have been approved. Monitor accurate charges for all MCW Finance and HR actions. Respond to MCW budget analysis requests.</li><li>Utilize advanced data manipulation and export functions in QuickBooks, MS Excel, and MS Access for accounting, audit, insurance reconciliation and other analysis purposes.</li><li>Provide support for employee benefit audits, compliance items and day to day activities such as non-paid time, insurance payroll deductions and the annual coding for the 1095C form requirements. Provide similar support for any new house staff employee benefits that are approved by the MCWAH Board of Directors.</li><li>Oversee completion of special projects as assigned. Research information as needed. </li></ul>Knowledge – Skills – Abilities <ul><li>Strong analytical, organizational and problem-solving abilities.</li><li>Comprehensive knowledge and experience with non-profit, business, and accounting processes, rules and regulations:</li><li>essential accounting systems internal control structure; organizational operations; regulatory compliance requirements.</li><li>Ability to apply such knowledge to daily, monthly, quarterly, and annual accounting, audit and financial reporting.</li><li>activities.</li><li>Advanced software knowledge in the areas of accounting software, spreadsheets, and databases.</li><li>Demonstrated advanced ability to research, design, prioritize, problem solve and meet deadlines.</li><li>Independent hands-on business accounting experience ranging from check writing and invoice processing through.</li><li>complex journal entry and in-depth financial statement preparation including all necessary supporting theory\calculations.</li><li>Ability to work interactively and effectively with all MCWAH and MCW GME stakeholders. </li></ul>Preferred Schedule: Position Requirements: Specifications Appropriate experience may be substituted on equivalent basis. Minimum Qualifications: <ul><li>Bachelor’s Degree</li><li> 8 Years Experience </li></ul>Preferred Experience: <ul><li>Broad hands-on independent business accounting practice and principles experience. </li></ul>Field <ul><li>Accounting / acceptable education requirements required to obtain and maintain a Wisconsin Certified Public Accountant (CPA) license. </li></ul>Required Certification <ul><li>Certified Public Accountant (CPA) </li></ul>Why MCW? <ul><li>Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options</li><li>403B Retirement Package</li><li>Competitive Vacation and Paid Holidays offered</li><li>Tuition Reimbursement</li><li>Paid Parental Leave</li><li>On campus Fitness Facility, offering onsite classes.</li><li>Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc. </li></ul>For a full list of positions see: www.mcw.edu/careers For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits Eastern Wisconsin is a vibrant, diverse metropolitan area. MCW is intent on attracting, developing, and retaining a diverse workforce and faculty body that reflects the community we serve. We value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine. MCW is a welcoming campus community with a strong culture of collaboration, partnership, and engagement with our surrounding community. For more information, please visit our institutional website at https://www.mcw.edu/departments/office-of-diversity-and-inclusion. MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

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