University of California - Merced

With more than 9,000 undergraduate and graduate students, UC Merced offers an environment that combines a commitment to diversity, inclusion, collaboration and professional development.. UC Merced also operates the Downtown Campus Center, a $33 million, three-story administrative building located in the heart of Merced.. In partnership with UC San Francisco, UC Merced is preparing the way for a rigorous medical education program.. The course of UC Merced's evolution is piloted by a long-range strategic plan.. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

division manager

Hiring Range The University of California, Merced is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is $67,800- $95,300. The budgeted salary or hourly range that the University reasonably expects to pay for this position is $68,600- $80,400. Job Closing Date Initial applicant review will begin on or around January 8th, 2024. Posting will remain open until filled.
This position will be Hybrid Eligible: A hybrid schedule may be requested and would be considered under the SSHA Alternative Work Schedules Principles/Guidelines.
This position is contract with an expected end date of is 6/30/2027.
This position is eligible for full UC benefits. About UC Merced The University of California, Merced, is the newest of the University of California system's 10 campuses and the first American research university built in the 21st century. With more than 9,000 undergraduate and graduate students, UC Merced offers an environment that combines a commitment to diversity, inclusion, collaboration and professional development. With bachelor's, master's and doctoral degree programs, strong research and academic partnerships, and community involvement, the UC Merced campus is continually evolving and requires talented, knowledgeable and dynamic educators, researchers, management and staff.
Ranked among the best public universities in the nation by U.S. News and World Report, UC Merced is uniquely equipped to provide educational opportunities for highly qualified students from the San Joaquin Valley and throughout California. The campus enjoys a special connection with nearby Yosemite National Park, is on the cutting edge of sustainability in construction and design and supports the economic development of Merced and the region.
The Merced 2020 Project, a $1.3 billion public-private partnership unprecedented in higher education and completed in 2020, nearly doubled the physical capacity of the campus, enhancing academic distinction, student success and research excellence. UC Merced also operates the Downtown Campus Center, a $33 million, three-story administrative building located in the heart of Merced.
The university's mission of educational excellence and rigorous inquiry is powered by three schools and numerous research institutes and centers that seek scientific and social solutions for the Valley, California and the world. In partnership with UC San Francisco, UC Merced is preparing the way for a rigorous medical education program.
The course of UC Merced's evolution is piloted by a long-range strategic plan. Enacted in 2021, the 10-year blueprint is guiding how the values of equity and justice influence our pathway to earning Carnegie R1 research status, growing enrollment, upholding our identity as a minority-serving institution, and operationalizing how commitments to equity, diversity and inclusion are enacted in each campus unit. About the Job The Division Manager is responsible for and/or delegates functions pertaining to department/division facilities and space coordination, logistical support for faculty recruitment, department marketing efforts, financial record keeping, and graduate program administration. In collaboration with SSHA Associate Dean(s) and Assistant Dean(s), manages, plans, and administers a wide range of operations to support the academic departments. Reports to the Assistant Dean of Divisional Services for long-term work direction, process oversight, professional development, and administrative support.
KEY RESPONSIBILITIES
Administrative Operations: In collaboration with SSHA Associate Dean(s) and Assistant Dean(s), manages, plans, and administers a wide range of operations to support the academic departments and graduate groups within the division. Interfaces with Dean's office and central offices such as Procurement, Web management, Facilities, IT, Academic Planning and Assessment, School department staff, facilities and space planning. Manages daily administrative operations, participates in the development of effective systems for managing the flow of information within the departments/division. This includes time sensitive issues and deadlines. The Division Manager will have access to confidential documents, like student records, and will maintain the appropriate privacy of such documents. Manages cyclical requests and calls for information. Ensures accurate and timely communication related to faculty leave or course release requests and tracking.
Curriculum Planning and Program Coordination: Serves as a point of contact in divisional curricular matters and ensures coordination between the departments and the Dean's office. Monitors instructional budget performance and advises on changes to course offerings, instructor and TA assignments, and resource needs. Coordinates with Graduate Services Staff. Uses GLAAS for data tracking, reporting, and reconciliation of Graduate Student (ASE) assignments/appointments.
Supervision of staff: Selects, develops, and evaluates personnel to ensure the effective and efficient operation of departmental/divisional functions. Manages daily activities of administrative staff, sets priorities and deadlines for completion of tasks, and, with guidance from the Assistant Dean of Divisional Services, develops, implements, and manages processes for the department. Supervises department/division staff and provides direction on communication, marketing activities, reporting, logistics for department events, and department budgets. Identifies staffing needs, writes job descriptions, and manages recruitments and performance.
Public Relations & Marketing and Special Projects: Development and public information, outreach efforts (e.g., seminars, web pages, public relations, student recruitment, department fundraising), and development campaigns (in collaboration with campus development efforts).
Financial Support: Financial support to department and graduate group chairs by providing advice and consultation on the use of department/divisional budgets, forecasting, tracking commitments, and reporting to SSHA Finance Team; coordinate with SSHA Finance team on financial reporting dissemination, assist with policy interpretation and offer guidance; provide consultation to department and graduate group chairs and other faculty on event and meeting planning; support unit goal setting; participate in long and short-range planning through meetings and retreats; provide advice on procurement and personnel strategies and methods. Provide tracking support for Division, Department, and Graduate Group Budgets and Temporary Academic Staffing (TAS) Budgets.
Lock and Access / Space Coordination: Serve as primary liaison between SSHA and Lock & Access for all constituents in the Division - faculty, students and staff; Coordinate CatCard access for Division and for departments as directed; Oversee key issuance process; Develop and maintain user groups in close coordination with campus Lock & Access; Ensure adherence to policies and protocols to maintain and enforce appropriate access to School-managed buildings and spaces; Create tracking mechanisms for proper internal controls. Manage printing access for division.
Other: Interacts with SSHA Dean's Office management, leaders, staff to resolve situations. Other duties as assigned. Qualifications EDUCATION and EXPERIENCE
Bachelor's degree from an accredited university. (Required)
Three years of directly related, progressively responsible experience in an administrative support unit with experience leading or supervising the work of others, or seven years of equivalent combination of education, training, and experience. A master's degree is preferred, but may not substitute for the required years of experience. (Required)
CRITICAL KNOWLEDGE AND SKILLS
Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management. (Preferred)
Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
Knowledge of a variety of administrative operational activities such as event planning, fundraising tracking, website design, accounting and budgeting, and contracts and grants processes.
Broad knowledge of common organization-specific and other computer application programs.
Ability to use discretion and maintain confidentiality.
Strong skills in short-term planning, analysis, problem-solving, and customer service.
Demonstrated experience in financial and accounting systems, including modeling, forecasting, and planning. Experience locating, identifying, analyzing and synthesizing large quantities of data, identifying needs and developing recommendations. (Preferred) Background Check Background check and fingerprinting will be required. Policy Statement How to Apply:
An online application is required for each position to apply.The University of California, Merced is aware that some web-based application processes may be cumbersome for differently abled applicants. Where appropriate, alternative accommodations will be provided. For applicants with disabilities who need additional assistance using TAM, or reasonable accommodations during the interview or search process, please contact ucmjobs@ucmerced.edu.
Equal Employment Opportunity:
The University of California, Merced is an Equal Opportunity/Affirmative Action employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, citizenship, sex, age, marital status, sexual orientation, gender identity or expression, disability, pregnancy, or status as a disabled veteran or Vietnam-era veteran, or other protected categories covered by the UC Nondiscrimination and Affirmative Action Policy. UC Merced intentionally promotes and maintains a discrimination- and harassment-free workplace by demonstrating it neither condones nor tolerates employment practices that discriminate against or harass any person or specific group of persons on the basis listed above. We seek candidates who will support our vision to cultivate a vibrant, equity-minded, inclusive excellence university community. When applying to UC Merced, we strongly encourage you to reflect on our Principles of Community and our 2021 strategic plan.
Vaccination Program Policy:
As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is 14 days after their first date of employment.
Smoke and Tobacco Free Policy:
The University of California, Merced is a smoke and tobacco free workplace. Information and the Smoke and Tobacco Free policy is available at http://smokefree.ucmerced.edu.
E-Verify:
All employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.
Pay, Benefits & Work Schedule:
For information on the comprehensive benefits package offered by the University of California visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/ Employee Referral Program This position is eligible for the UC Merced Employee Referral Program (ERP). If you were referred by a UC Merced employee, please identify that employee by name in your application as follows:
Step 5 of 7 (on the application) Referrals
How did you hear about the job? (select) "other"
Additional information? (select) "other"
Specific Referral Source? (write in) first and last name of referring employee
Referring employee MUST be named on application for eligibility. #J-18808-Ljbffr

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