California Governor's Office of Emergency Services

The Hazard Mitigation Section consists of a team of dedicated and passionate professionals focused on increasing resiliency and reducing risk to lives and property throughout California.. The Section works closely with local communities to enhance their resilience and adapt to the impacts of climate change such as wildfire, flood, sea level rise, drought, and extreme weather, in addition to other hazards such as earthquakes.. The Quality Assurance Administrative Support Unit performs a broad list of tasks supporting the goals and objectives of the Hazard Mitigation Section including the Resilience Branch and Hazard Mitigation Assistance Branch.. The Administrative Assistant will perform a variety of less complex duties to support the mission of the Hazard Mitigation Section.. Office Technician (General) and (Typing) - Exam 4PB24

office technician

Job Description And Duties Why California Governor’s Office of Emergency Services (Cal OES)? From wildfires to pandemics, the State of California is experiencing an unprecedented number of emergencies. If you are looking for a career path where you can make a meaningful difference in the lives of millions of vulnerable Californians, consider joining Cal OES. This organization, guided by the goals of resilience, sustainability, climate adaptation, and equity, serves as a trusted leader in emergency management and has come to be depended on by communities throughout California. To expand our capabilities, we are looking for collaborative individuals devoted to developing innovative solutions that empower the residents of our state. Program Description: The Hazard Mitigation Section consists of a team of dedicated and passionate professionals focused on increasing resiliency and reducing risk to lives and property throughout California. The Section works closely with local communities to enhance their resilience and adapt to the impacts of climate change such as wildfire, flood, sea level rise, drought, and extreme weather, in addition to other hazards such as earthquakes. The Quality Assurance Administrative Support Unit performs a broad list of tasks supporting the goals and objectives of the Hazard Mitigation Section including the Resilience Branch and Hazard Mitigation Assistance Branch. Summary of the Position: The Administrative Assistant will perform a variety of less complex duties to support the mission of the Hazard Mitigation Section. The incumbent must have the ability to use technology for tracking and sharing financial data, data analysis, reporting, and to communicate with stakeholders through the HMA email account(s) and mass notification system. The OT will order materials for the office, track large purchases in Fi$Cal, and coordinate with building facilities. Specifically, the Office Technician will: <ul><li>Answering and directing incoming calls, emails, and aids the public. </li><li>Reviews monthly time sheets across all units to verify staff time is maximizing use of State Management Costs funding</li><li>Reviews travel claims to assist staff with organizing travel and navigating the travel reimbursement process</li><li>Distributes travel, administrative, and fiscal reports to assist the section with forecasted budget information. </li><li>Maintains the Section Calendar to track staff requests for time off and staff travel approval by the management team</li><li>Facilitates orders and inventories supplies and follows appropriate procurement procedures for supply ordering maintaining the basic staff needs</li><li>Typing written responses assigned to them, and a wide variety of material and correspondences, memorandum, letters, and reports</li><li>Assists management with special requests such as compiling data and/or entering data into templated documents. </li><li>Enters data from Assessment surveys supporting the clerical and administrative functions of Loss Avoidance Studies for the section. </li></ul>This position is located in the Mitigation Administration Unit You will find additional information about the job in the Duty Statement . Working Conditions Conflict of Interest This position is designated under the Conflict of Interest Code. The position is responsible for making or participating in the making of governmental decisions that may potentially have a material effect on personal financial interests. The appointee is required to complete Form 700 within 30 days of appointment. Failure to comply with the Conflict of Interest Code requirements may void the appointment. DMV Pull ProgramThe position(s) require(s) a valid Driver’s License (DL). You must answer the questions addressing your DL on your application. Ensure you provide your DL number, class, expiration date, and any endorsements and/or restrictions. TeleworkingThis position is eligible for a hybrid work schedule which includes up to two days of remote work per week. Additional in office days may be required based on the business need. Minimum Requirements You will find the Minimum Requirements in the Class Specification. <ul><li> OFFICE TECHNICIAN (TYPING) </li></ul>Additional Documents <ul><li> Job Application Package Checklist </li><li> Duty Statement </li></ul>Position Details Job Code #: JC-421894 Position #(s): 163-553-1139-001 Working Title: Office Technician (Typing) Classification: OFFICE TECHNICIAN (TYPING) $3,609.00 - $4,518.00 A # of Positions: 1 Work Location: Sacramento County Telework: Hybrid Job Type: Permanent, Full Time Department Information Cal OES is committed to fostering a diverse and inclusive culture by hiring and retaining individuals from a variety of backgrounds and personal experiences. Our employees are empowered with the tools and resources necessary to meet our mission, while continuing to expand equity and inclusion efforts at all levels of the organization. We are committed to the spirit and work required to ensure the safety and resilience of every community in California. Cal OES is an emergency response, homeland security, and disaster recovery agency and as a result, is a dynamic and exciting place to work in a team-oriented environment. Cal OES provides training to enhance the understanding of emergency and incident management to all employees. The Recovery Section is responsible for managing disaster recovery and providing assistance to local governments, special districts, certain nonprofit organizations, individuals, businesses and agricultural communities impacted by disasters. The Recovery Section ensures state and federal support are provided in an efficient and timely manner throughout the recovery process. In the event of an emergency, employees may be contacted and requested to report to work in the event of an emergency. This contact may be outside of your normal working hours (evenings/nights, weekends, and holidays). This service may require irregular work hours, work locations other than the official duty location, and may include duties other than those specified in your official position description. Travel requirements in support of emergency operations may be extensive in nature (weeks to months), with little advance notice, and you may be required to relocate to emergency sites. Department Website: http://www.caloes.ca.gov Special Requirements <ul><li> The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website. </li></ul>To have your application considered for this job opportunity: <ul><li>List the Job Code (JC) and Position Number for this position in the “EXAMINATION(S) OR JOB TITLE(S) FOR WHICH YOU ARE APPLYING” section on the State Application, STD. 678. </li><li>List your most current employment history first in the “EMPLOYMENT HISTORY” section on the STD. 678. </li><li>Provide the “From” and “To” dates with the month, day and year, the “Hours Per Week” that you worked and the Total Worked (Years/Months). You may include overtime hours. </li><li>You must complete the “DUTIES PERFORMED” on the State Application (do not note “see attached resume” in this section). Failure to comply and your application is considered incomplete. </li><li>SROA and Surplus are encouraged to apply and must submit a copy of their letter. </li><li>If using education to qualify please submit a copy of your transcripts. If selected, official transcripts will be required. Foreign education must obtain and submit verification of United States course/degree equivalency. </li><li>Please note consideration shall be given to work experience gained in a part-time or full-time job, regardless of whether the job was a paid or a volunteer position or was within, or outside of, state service. </li></ul>NOTE: Incomplete applications received may not be considered. Resumes are welcomed but do not take the place of the completed State Application STD 678. Applications received via fax or email will NOT be accepted. If you would like confirmation of receipt, please send certified mail. <ul><li>A candidate pool may be established for subsequent vacancies.****All hires may be subject to a criminal background check.****We encourage applicants to apply electronically.** </li></ul>Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 3/26/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: California Governor's Office of Emergency Services Attn: Human Resources - LC Human Resources Recruitment 10370 Peter A McCuen Boulevard Mather , CA 95655 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: California Governor's Office of Emergency Services Human Resources - LC Human Resources Recruitment 10370 Peter A McCuen Boulevard Mather , CA 95655 Please drop off at HR Window; Second Floor. This excludes holidays and weekends. 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: <ul><li>Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. </li><li>Resume is optional. It may be included, but is not required. </li></ul>Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Benefits Cal OES employees are eligible for a number of benefits and working for us is a great opportunity to join a committed team. Benefits include but are not limited to the following: <ul><li>Excellent CalPERS state pension plan</li><li>401(k) and 457(b) Plans</li><li>Flexible Schedules</li><li>Generous paid time off</li><li>Health, dental & vision insurance for the employee or the employee's family</li><li>Investment in careers development</li><li>On-site Gym and Locker room</li><li>Free Parking</li><li>Electric Carport </li></ul>Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Human Resources Contact is available to answer questions regarding the position or application process. Department Website: http://www.caloes.ca.gov Human Resources Contact: HR Unit - LC (916) 845-8321 Recruitments@caloes.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Officer (916) 845-8527 EEO@CalOES.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Examination Information To obtain list eligibility please click on the link below Office Technician (General) and (Typing) - Exam 4PB24 Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

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