Hispanic Association of Colleges and Universities

Under the direct supervision of the Executive Director of HACU's National Internship Program (HNIP), the Internship Housing Manager will lead, coordinate, and oversee the day-to-day operations and management of student housing, events, and travel needs.. The Internship Housing Manager, with the support of the Internship Housing Coordinator, will work directly with interns to coordinate their travel to internship sites and housing arrangements for the course of their internship.. Prior experience as a resident assistant or director, student housing manager, or property management is preferred.. Proficiency with Microsoft Office Word, Excel, PowerPoint, data collection tools, and other virtual meeting tools is required (i.e., Zoom, forms, presentations, infographics, perform document merges, date entry, database creation, maintenance and management, and report generation.). Oversee and assist the Internship Housing Coordinator reserve hotel accommodations for interns and special guests during orientation and special events.

housing manager

Description: SUMMARY Under the direct supervision of the Executive Director of HACU's National Internship Program (HNIP), the Internship Housing Manager will lead, coordinate, and oversee the day-to-day operations and management of student housing, events, and travel needs. The Internship Housing Manager, with the support of the Internship Housing Coordinator, will work directly with interns to coordinate their travel to internship sites and housing arrangements for the course of their internship. Responsibilities include researching suitable and convenient housing at multiple internship sites across the United States and Puerto Rico. The Internship Housing Manager plays a pivotal role in creating a welcoming community, fostering positive relationships, and ensuring that all interns have a positive and enriching housing experience during their internship program. Our HNIP housing team ensures that interns have a convenient and comfortable living environment that serves as a home away from home. Additionally, the Internship Housing Manager will take lead in the logistics and planning of HNIPs orientation sessions which take place in Washington, D.C. prior to each session. HACU'S MISSION:
To Champion Hispanic Success in Higher Education
The Hispanic Association of Colleges and Universities fulfills its mission by:
promoting the development of member colleges and universities;
improving access to and the quality of post-secondary educational opportunities for Hispanic students; and
meeting the needs of business, industry and government through the development and sharing of resources, information, and expertise.
BENEFITS
HACU offers a friendly work environment and a generous company-paid benefits plan.
15 company paid holidays.
Employer-paid Group-Term Life, AD&D, Long-Term and Short-Term Disability benefits.
Generous employer-paid contributions toward healthcare, dental, and vision plan expenses.
403(b), employer contributions (no match required) starting at six months of service.
Employee Assistance Program
Optional Dental, Vision, Legal and Identity protection, and optional Accident, Cancer, Hospital Indemnity, and Dependent Life Insurance plans.
HACU does not provide hourly rates or salary estimates to external job boards for any of the positions posted on our website. If you see an hourly rate or salary estimate on an external job board that is not listed directly within the position posting, please note that it was not provided by HACU and may not reflect our internal compensation structure, which is commensurate with the qualifications and experience of the candidate.
Requirements:
EDUCATION and/or EXPERIENCE
Bachelor's degree required with emphasis in Business, Business Administration, Hospitality Management, Property Management, or related field from an accredited college or university; Master's degree preferred.
A minimum of three years of experience working with college students or business/travel management in a professional position required. Prior experience as a resident assistant or director, student housing manager, or property management is preferred.
A minimum of two years of leadership and management experience, including supervising staff and managing budgets.
Candidate must demonstrate a breadth of diverse leadership capabilities and qualifications including the ability to collaborate with peers, coach and develop subordinates, and design work methods that encourage staff to work cooperatively, to achieve meaningful outcomes and support HACU's culture, mission, and values.
Proficiency with Microsoft Office Word, Excel, PowerPoint, data collection tools, and other virtual meeting tools is required (i.e., Zoom, forms, presentations, infographics, perform document merges, date entry, database creation, maintenance and management, and report generation.)
Excellent written and verbal communication skills, with excellent interpersonal skills and the ability to communicate with individuals and groups from diverse backgrounds. Spanish language proficiency preferred, but not required.
Ability to effectively present information to senior management, federal agencies, or educational institutions, corporate and public groups.
Ability to draft reports, business correspondence, and procedure manuals.
Experience with negotiating and reviewing rental agreements for housing facilities.
Ability to produce mathematical computations with accuracy and record and analyze financial or other quantitative data.
Experience in budget management, reporting, and resource allocation to ensure financial objectives are met and effectively manage grant funds.
Ability to develop and implement data and feedback collection systems and strategies to utilize to measure program effectiveness.
Strong analytical skills with the ability to analyze and interpret complex quantitative and qualitative data and translate findings into actionable insights for program improvement.
Strong organizational, planning, and problem-solving skills, with the ability to work independently and manage multiple projects simultaneously.
Creative problem-solving skills with the ability to remain composed under pressure and meet challenges and/or conflict with resourcefulness and provide alternative solutions.
Ability to handle sensitive information with discretion and maintain confidentiality.
Must be able to travel throughout the year, up to 30%. QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. ESSENTIAL DUTIES AND RESPONSIBILITIES
Work collaboratively and strategically in a team environment with all levels of professional, technical, and administrative staff to ensure the fulfillment of HACU's mission, goals, and objectives.
Coordinate with federal agencies in Washington D.C and field offices (outside of DC area) nationwide to identify reliable housing options for interns.
Identify and secure affordable housing options for interns in Washington, DC and nationwide.
Travel locally and nationally to internship sites to research, inspect, and ensure housing meets health, safety, and quality standards.
Ensure that HACU is meeting the Federal Emergency Management Agency (FEMA) Fed Room housing standards.
Negotiate and finalize rental agreements for housing facilities.
Prepare purchase orders, negotiate pricing and rates on housing services and lease agreements. Ensure adherence to budget constraints and HACU's finance policies, such as policies regarding purchase orders and expenses over $2,500.
Ensure maintenance of travel records, housing contracts, and housing and utility billings for all travel and housing expenses. In conjunction with Internship Housing Coordinator, works closely with the HNIP finance team to reconcile intern housing and travel expenses.
Manage utilities and ensure a comfortable living environment for interns.
Establish and maintain relationships with local and field (outside of DC) landlords, housing complexes, and other housing agencies to secure quality housing options for HNIP interns.
Manage and review expenses as they relate to the housing and travel budget, ensuring cost-effectiveness and proper allocation of resources.
Monitor invoices and expenses including ensuring timely submission and processing of payments and comparing cost estimates for end of session and annual cost analyses.
Act as a point of contact for interns' travel and housing-related issues, concerns, or emergencies. Assist the Internship Housing Coordinator with inquiry escalations.
Secure renters' insurance for interns.
Coordinate move-ins and move-outs, managing room assignments and key distributions.
Coordinate travel logistics and hotel stays between our federal agency partners and students for work trips.
Provide regular guidance and check-ins to interns while on travel and in intern housing.
Lead the planning and execution of intern travel for orientation and logistics relating to programming.
Provide orientation sessions for interns to familiarize them with travel and housing policies, procedures, and costs.
Oversee and assist the Internship Housing Coordinator reserve hotel accommodations for interns and special guests during orientation and special events.
Work collaboratively with the Internship Housing Coordinator to review collected data and feedback to propose and implement streamlined processes, program improvement and efficiencies, and strategies to reduce expenditures.
Lead recruitment presentations at colleges and universities nationwide to highlight the benefits of HACU's National Internship Program as well as other Student Programs and Services available through HACU.
Work collaborative with the HNIP team to develop and implement strategies to attract high-quality interns, particularly those who are attending member institutions and Hispanic Serving Institutions (HSIs).
Must be able to learn proprietary programs used by HACU and assist in maintaining HNIP social media accounts and updating relevant HNIP related website information.
Assist with other duties as assigned. SUPERVISORY RESPONSIBILITIES
Carry out supervisory responsibilities for assigned personnel in accordance with the organization's policies and applicable federal and state laws. Responsibilities would include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. PHYSICAL DEMANDS & WORK ENVIRONMENT
This position is classified as an exempt position. Exempt positions are not covered by the FLSA provisions on overtime pay.
Full-time exempt employees typically work a standard of 40 hours a week; however, longer hours may be necessary at times depending on the needs of the association.
Working conditions are on-site, in an office environment with sitting or standing, computer data entry, answering phones.
Conferences and events may take place in hotel and/or convention center settings and require longer hours of work on a constantly changing schedule, including work on weekends and evenings.
Occasionally lifts or moves up to 30 pounds.
Specific vision abilities required by this job include close vision and distance vision.
Constantly operates a computer and other office productivity machinery.
Must be able to remain in a stationary position.
Maintains and ensures the security of HACU-issued equipment, software, data, and supplies.
Travel is required to perform the essential functions of this role, up to 30%.
Must be able to pass a criminal background check. REASONABLE ACCOMMODATION
In accordance with the ADA and other applicable laws, reasonable accommodation will be made to enable a qualified individual with a disability to perform the essential functions of the job. Relocation assistance is not available for this position. EEO STATEMENT
The Hispanic Association of Colleges and Universities (HACU) believes that equal opportunity for all employees and applicants is important for the continuing success of our organization. As an equal opportunity employer, HACU is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. HACU will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics. If you are interested in applying for employment and need special assistance or accommodation to apply for a posted position, contact our Human Resources department via phone at 210-576-3216 or via email at jobs@hacu.net.
For HACU's full Equal Opportunity Policy Statement, click here . ADA STATEMENT
The Hispanic Association of Colleges and Universities (HACU) is committed to the full inclusion of all qualified individuals. Consistent with the Americans with Disabilities Act (ADA), the HACU will provide reasonable accommodation when requested by a qualified applicant or employee, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed during the application process, please email jobs@hacu.net. For more information regarding the Americans with Disabilities Act, click here . Apply by April 8, 2024 or earlier. The posting may close before the apply-by date if we receive enough applicants.
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