Clear Creek County

The accounting specialist is responsible for coordinating the Sheriff's Office annual budget process, accounts payable processing, purchasing, accounting, revenue and expenditure forecasting, and grant administration per County and Sheriff's Office policies.. The accounting specialist provides copies of the year-end bank statements for both the Inmate Escrow Account and Inmate Commissary Account for inclusion in the Agency Fund section of the County's Comprehensive Annual Financial Report (CAFR).. Generally, all financial reporting/billing requirements for grants will be handled by the County Finance Department, although there are specific situations where the Sheriff's Office accounting specialist may assume responsibility for financial reporting and/or billing.. Interacts with employees of outside agencies, the District Attorney and other Court officials, County Commissioners, and representatives of private-sector companies with whom the Sheriff's Office conducts business.. The Sheriff has appointed the accounting specialist as a non-voting member of the Communications Advisory Board (C.A.B.), to serve as the Secretary/Treasurer.

accounting specialist

Pay range: $24.26 - $29.68/hour DOQ Benefits: PTO, Retirement, Medical, Dental, Vision, EAP (Employee Assistance Program), Wellness Program, Life and AD&D Insurance, Short and Long-term Disability, and Education Assistance Job Summary: <ul><li>Manages the accounting process, including the approval and dispensation of revenue and expenditures through account maintenance and relevant data entry. Ensures compliance with State and Federal policies and regulations, while maintaining appropriate internal control safeguards. Coordinates programs and revenue-producing tasks.Manage billing and collections for government or civilian agencies, to provide inmate housing while ensuring contractual compliance. </li><li>Audits, enters, reconciles, and corrects discrepancies as needed. Interfaces with the jail commissary software vendor to manage inmate orders and facility supplies. Initiate coordinated efforts with the technical support team to address changes and corrections that would be beneficial. </li><li>As requested, prepare financial statements and various fiscal and/or budget reports to the Sheriff, the County Financial Controller, and County Commissioners to include projections, analysis, and conclusions. </li><li>Plans, coordinates, and monitors the daily accounting activities of the detention facility, ensuring smooth, efficient work flow and adherence to objectives. Manages the influx and outgo of all cash transactions on the inmates' behalf and transfers funds in accordance with appropriate policies and regulations. </li><li>The accounting specialist is responsible for coordinating the Sheriff's Office annual budget process, accounts payable processing, purchasing, accounting, revenue and expenditure forecasting, and grant administration per County and Sheriff's Office policies. Additionally, the accounting specialist guides and assists cost center managers in monitoring and evaluating their revenue and expenditure budgets throughout the year. </li><li>The accounting specialist will establish an internal budget development schedule and submission requirements for command staff and others with budget responsibilities. Command staff and others with budget responsibilities prepare justifications for proposed budget changes, and such requests are reviewed and prioritized by the accounting specialist, the Undersheriff, and the Sheriff. Once the budget is adopted, the accounting specialist will distribute the information to command staff and others for reference throughout the year as spending reports versus budget are available anytime upon request through the accounting specialist's office or online through the County's financial reporting system.The accounting specialist will distribute weekly updated actual spending information to the command staff.The accounting specialist will establish internal submission deadlines in conjunction with the annual budget calendar published by the County Finance Department. </li><li>The accounting specialist, the Undersheriff, and the Sheriff review budget requests in detail and establish the priorities by funding source, with the Sheriff approving the final submission to the County. When necessary or appropriate, requests for budget reallocations or supplemental funding will be directed to the accounting specialist. Budget reallocations are governed by County Policy. </li> <li>All purchase requests, vouchers, and credit card statements will be submitted to the accounting specialist or designee for review and submission to the Finance Department for payment/processing. </li><li>The accounting specialist will work with the County Finance Department to establish the necessary classification of accounts in the County's accounting system to enable an effective and efficient means of reporting and analyzing the Sheriff's Office's financial data (both revenue and expenditures) and providing the command staff with meaningful reports to utilize in the ongoing monitoring of their budgets, actual spending, and encumbrances by function and/or program. </li><li>Generally, necessary travel arrangements are made through the Sheriff's Office accounting specialist in accordance with County Policy. </li><li>Petty cash will be maintained by the Sheriff's Office accounting specialist and will be governed by County Policy. </li><li>The accounting specialist and the Administrative Division are primarily responsible for processing, documenting, and receipting incoming Sheriff's Office revenue in accordance with divisional Standard Operating Procedures (SOPs). These revenues are recorded into the County's accounting system. </li><li>The accounting specialist provides copies of the year-end bank statements for both the Inmate Escrow Account and Inmate Commissary Account for inclusion in the Agency Fund section of the County's Comprehensive Annual Financial Report (CAFR). </li><li>Provides technical guidance and expertise to detentions staff in managing accounting activities. Writes new accounting procedures and may assist with amending policies at the request of the jail appropriate to the position, participates in developing operating goals and objectives for the unit; recommends, implements, and administers methods and procedures to enhance operations. </li><li>Develops and maintains record-keeping procedures for all related accounting tasks and manages appropriate department records in accordance with applicable regulations, policies, and standards. </li><li>All grant solicitations must be initially reviewed by the accounting specialist or a Division Commander to confirm eligibility requirements and determine any potential fiscal impact. Approval to proceed with an application must be received from the appropriate Division Commander or Undersheriff. The preparation of all grant applications will be a cooperative effort between the Division Commander and the designated grant project manager or designee.Submission of the application and acceptance of any resulting award must follow all County approval/acceptance processes and procedures. Generally, all financial reporting/billing requirements for grants will be handled by the County Finance Department, although there are specific situations where the Sheriff's Office accounting specialist may assume responsibility for financial reporting and/or billing.Those instances will be defined as they arise. </li><li>Responds to inquiries and research and resolves problems related to transactions handled by the unit; serves as liaison with other constituencies in resolving day-to-day administrative and operational issues. </li><li>Interacts with employees of outside agencies, the District Attorney and other Court officials, County Commissioners, and representatives of private-sector companies with whom the Sheriff's Office conducts business. Monitor and audit inmate medical expenses and billing in a coordinated effort with the Detentions Facility medical staff and outside medical providers. </li><li>Direct and organize revenue-generating agreements, and manage contracts, grants, and intergovernmental agreements between the department and outside agencies. Prepare, administer, and monitor annual budget; forecast expenditures and prepare financial reports for elected officials. Manages departmental accounting, including allocation of revenue and expenditures. Prepare monthly and annual statistical reports. </li><li>Perform various technical professional and complex duties related to writing, securing, and coordinating the compliance of various federal or state grants. Coordinates efforts to secure outside financial funding and support for various capital improvement projects. Implements the creation of financial forms for grants necessary for the day-to-day accounting of program expenditures; reviews utilization of funds to assure conformity to grant budget and authorized expenditure areas; reviews and reports impact upon operations and grant opportunities. </li><li>The Sheriff has appointed the accounting specialist as a non-voting member of the Communications Advisory Board (C.A.B.), to serve as the Secretary/Treasurer. Duties include annual invoicing, recording of meetings, and preparing data collection for the C.A.B.Provide budget information and accounting process for the C.A.B. E-911 oversite committee. </li><li>Process and deposit any donated funds collected by Trails Strike Force, and any other accounting-related activities as requested by the department, as long as the Sheriff serves on the Strike Force board. </li><li>Performs miscellaneous job-related duties as assigned. </li></ul>MINIMUM JOB REQUIREMENTS EDUCATION: <ul><li>High School Diploma or equivalent; higher education degree in accounting/finance, CPA, and/or a combination of related education and experience is desirable. </li></ul>KNOWLEDGE, SKILLS, & ABILITIES: <ul><li>Knowledge of Federal and State financial regulations, and Sheriff's Office financial policies and procedures. </li><li>Records maintenance skills. </li><li>Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures. </li><li>Skill in using computers, specifically in a PC, Windows-based operating environment. </li><li>Knowledge of computerized information systems used in financial and/or accounting applications. </li><li>Ability to communicate effectively, both orally and in writing. </li><li>Ability to investigate and analyze information to draw conclusions, solve problems, and provide technical advice. </li><li>Knowledge and understanding of accounting principles and practices. </li><li>Ability to develop, plan, and implement short and long-range goals. </li><li>Ability to prepare financial reports. </li><li>Must be able to read, write and speak the English language. </li></ul> PHYSICAL REQUIREMENTS: Must be able to perform the following physical activities: standing, walking and sitting.Hearing voice conversations is essential to safe and effective job performance. 20/40 vision correctable with glasses and/or contact lenses is necessary. PHYSICAL DEMANDS AND WORK ENVIRONMENT: WORK ENVIRONMENT Work is performed in an office environment which involves intermediate contact with inmates, arrestees, and other subjects of criminal nature. Hazardous circumstances are possible due to the risk of transmitted biohazards and the possibility of disturbances that threaten life or cause bodily harm. Basic interaction includes hand-to-hand exchanges of documents and other items and face-to-face verbal communication. POSSIBLE HEALTH RISKS SPECIFIC TO THIS POSITION: This position has been determined to be an EXTREME exposure risk to "biohazards" associated with blood-borne pathogens HIV (aids), HAV (Hepatitis A) virus, HBV (hepatitis B) virus, and air-borne transmissions of TB (tuberculosis).Members are advised that exposure to a "biohazard" may result in severe illness or are required by Department policy to use protective equipment and clothing.Inoculation may be required to prevent or treat exposures to "biohazards".The County provides inoculation of HAV, HBV, (Testing for TB), Chickenpox, Tdap (Tetanus, Diptheria, & Pertussis), Meningococcal, MMR (Measles, Mumps & Rubella), and Influenza.Some vaccinations are only required once in a lifetime, and you may be required to show documentation of the vaccine.Employees who decline to be vaccinated will need to sign a Declination SUPERVISORY: None The above statements describe the general nature and level of work. They are not intended to be an exhaustive list of requirements, duties, and responsibilities.Clear Creek County provides reasonable job-related accommodations for disabled persons. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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