Program Coordinator
*Job Title:* Program Coordinator II – Executive Coordinator
*Location:* Natick, MA 01760
*Schedule:* Monday–Friday, 8 hours/day
*Pay Rate:* $40.00/hour
*Duration:* 6+ Months
Job Description:
We are seeking an experienced *Program Coordinator II – Executive Coordinator* to provide high-level administrative and executive support to the Chair of an office. The ideal candidate will have strong organizational, communication, scheduling, and stakeholder management skills, along with the ability to handle confidential information with discretion.
*Key Responsibilities*
- Provide executive support to the Chair and Board Members, serving as a liaison with internal teams and external stakeholders.
- Manage calendars, emails, phone calls, meeting requests, and daily schedules; resolve scheduling conflicts and prioritize commitments.
- Coordinate meetings, conferences, travel arrangements, and events, including occasional after-hours meetings.
- Prepare meeting agendas, executive briefings, presentations, reports, and other official documents.
- Handle confidential communications and documents related to personnel matters, employee complaints, union grievances, and disciplinary issues.
- Assist with reviewing and preparing policies, procedures, regulations, and other administrative documents.
- Support confidential executive sessions by preparing agendas, organizing records, and coordinating access to relevant information.
- Maintain accurate records and organize documents for archiving in accordance with agency policies.
- Coordinate training for Board Members and communicate priorities to administrative support staff.
- Liaise with government agencies, legal representatives, law enforcement, vendors, and other stakeholders as needed.
*Required Qualifications*
- At least 3 years of relevant professional experience in business administration, public administration, program management, program coordination, or a related field, subject to the applicable education substitutions.
- Bachelor's degree in Business Administration, Business Management, or Public Administration preferred; other degrees may qualify under the applicable experience substitution rules.
- Experience providing administrative or executive support to senior leadership.
- Strong calendar management, meeting coordination, organizational, and time-management skills.
- Excellent written and verbal communication skills, including report and presentation preparation.
- Ability to handle sensitive and confidential information with sound judgment and discretion.
- Experience with staff supervision, training, or work coordination.
- Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
*Additional Information*
- This is an onsite assignment in Natick, MA.
- Candidates must be comfortable working with confidential information and communicating with senior leaders and external stakeholders.
- Occasional after-hours meetings or travel may be required.
*Interested candidates:* Please apply with your updated resume highlighting your executive support, administrative coordination, scheduling, and stakeholder management experience.
Pay: $35.00 - $40.00 per hour
Expected hours: 40.0 per week
Benefits:
- Dental insurance
- Health insurance
- Vision insurance
Work Location: In person