Administrative Assistant

Administrative Assistant (Corporate Office)Holt Brothers Construction is an award-winning, Carolina-based, full-service construction firm focused on delivering thoughtful, high-quality projects with an emphasis on client service, community engagement, and teamwork. Founded by former NFL players Terrence and Torry Holt, the company brings a competitive spirit and collaborative mindset to every job, building spaces that make a lasting impact. The Administrative Assistant provides front office and administrative support to ensure smooth daily operations and a welcoming, professional environment for staff and visitors. The Administrative Assistant provides support and works closely with executive team members; CFO and Director of Marketing, as well as the accounting team, while supporting other staff and departments as needed. The Administrative Assistant position requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced office setting. This job description is not intended to be all-inclusive; the Administrative Assistant may perform other duties as assigned to support the needs of the organization. Essential Job Functions, Duties, and ResponsibilitiesFront Desk & Office Support Serve as the first point of contact for visitors, staff, and vendors, ensuring a professional and welcoming environment Answer phone calls, emails, and general inquiries in a timely and courteous manner Assist with and support general administrative needs across the office Serve as liaison with building management for facility needs including security concerns, work orders, and general maintenance requests Coordinate employee access items such as key fobs and parking garage cards, ensuring timely issuance, replacements, and tracking access items Receive, sort, and distribute mail and packages, prepare outgoing mail and shipments for office staff Accounts Payable Support Receive, review, and enter accounts payable invoices into the system accurately and promptly Monitor and clear Accounts Payables queues daily Assist the accounting and finance team with processing payments, bank deposits, and other related tasks Office & Facilities Coordination Maintain office and break room supplies, ensuring inventory is stocked and organized Keep open and shared spaces, including kitchen, reception area, and conference rooms clean, organized and presentable Events & Meeting Coordination Support planning and coordination of internal staff events Select menus, coordinate catering orders and deliveries for staff events and meetings Assist in securing venues and coordinating logistics for external events Responsible for post-event clean-up after in-office meetings and staff events, including resetting spaces to clean, organize, and professional conditions Ensures all materials, trash, catering items, and supplies are properly cleaned and disposed of, and that spaces are promptly restored for regular office use Executive & Leadership Support Provide administrative support to the CFO, Director of Marketing and other leadership team members when requested Assist with scheduling, document preparation, and coordination of meetings and events General Background and Minimum RequirementsEducation/Experience Minimum of 2 years administrative, receptionist, or office support experience Associate's degree preferred or equivalent Safety Requirement Support office safety initiatives by maintaining awareness, taking care of or reporting hazards or concerns promptly, and helping ensure a safe, secure environment for staff and visitors. Knowledge/Skills Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Excellent verbal and written communication skills Strong organizational skills with high attention to detail and accuracy Ability to manage multiple priorities and meet deadlines Professional, personable, and service oriented demeanor Ability to accept feedback and adapt to changing needs Notary Public certification preferred or ability to obtain within 6 months Physical Demands and Work Environment Office based environment Frequent interactions with staff, leadership, and external visitors May be required to lift and move office supplies or packages (up to approximately 15 20 lbs.) Work Authorization Applicants must be legally authorized to work in the United States. Holt Brothers Construction does not provide sponsorship for employment visas and will not consider applicants who require sponsorship now or in the future.