Office Manager, Front Desk Coordinator, Construction

Office Manager / Front Desk Coordinator, ConstructionSan Francisco, CA 94124 (Onsite)Pay Rate: $32–$35/hour + BenefitsWork Schedule: Monday–Friday | 8:00 AM – 5:00 PMABOUT THE COMPANY:Founded in 1977, this family-owned company is a well-established leader in the construction and building materials industry, specializing in the supply and installation of premium windows, doors, skylights, and related architectural products for residential and commercial projects throughout the Bay Area. Known for its strong reputation, long-standing client relationships, and quality craftsmanship, the company offers a stable and collaborative work environment with long-term growth potentialPOSITION OVERVIEW:We are seeking a highly organized, proactive, and detail-oriented Office Manager / Front Desk Coordinator to support daily office operations and administrative functions. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and can confidently manage both front office responsibilities and operational coordinationThe ideal candidate brings strong administrative experience, excellent communication skills, and preferably prior experience working within the construction industry or a related fieldThis is a fully onsite role based in San Francisco, CA. Candidates should ideally reside within close proximity to the office due to daily onsite requirementsKEY RESPONSIBILITIES:Office Administration & CoordinationAnswer and direct incoming phone callsManage and review shared company email inboxesProcess vendor acknowledgments and maintain organized job documentationCreate and maintain job folders in SharePoint and physical filing systemsPrepare installation folders and job labelsManage outgoing mail, packages, office supplies, and janitorial suppliesMaintain binders, forms, records, and company documentationServe as DocuSign AdministratorAssist with warranties, close-out documents, pre-lien notices, and subcontractor agreementsCoordinate insurance certificates and OCIP enrollment formsUpdate forms, contracts, and job-specific documentationPayroll & Timekeeping SupportProcess office personnel timesheetsManage installer time submissionsUpdate Exaktime locations and QuickBooks installation jobsHR & Employee SupportAssist with employee insurance setup and changes through CalChoiceMaintain attendance logs and employee recordsUpdate Outlook calendars for employee time-off requestsScan and maintain time-off documentationSupport year-end office organization and administrative tasksCompliance & Operational SupportMaintain OSHA 300 logsSupport construction-related administrative and compliance processesAssist with subcontractor onboarding and work order documentationKEY QUALIFICATIONS:Previous office management, administrative, or front desk experience requiredExperience working within the construction industry strongly preferredStrong organizational and multitasking abilitiesExcellent communication and interpersonal skillsComfortable managing documentation, contracts, and operational processesProficient with Microsoft Office, Outlook, SharePoint, and general office systemsAbility to work independently and maintain strong attention to detailEnergetic, proactive, and team-oriented mindset preferredBENEFITS:Employer-paid health insurance for employeesDental coverage401(k)Paid vacationLocation Preference: Candidates should ideally live within or near: San Francisco, Brisbane, Daly City, South San Francisco, Colma, San Bruno, Millbrae, BurlingameWe are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.req26-00282