Administrative Coordinator, Member Advocate Center

ApplyJob TypeFull-timeDescriptionSUMMARYThe Administrative Coordinator will support the Member Advocate team with a variety of duties related to the overall function of the department. This may include greeting guests, assisting with contacting potential candidates, and updating presentations and/or spreadsheets. This role will also provide administrative support to the Associate VP and Associate Director of the Member Advocate Center.Essential Duties And ResponsibilitiesPlanning, attending, and preparing for meetings, take notes and track action itemsContent Creation/Preparation of documents necessary for meetings, trainings, department resources (e.g., PowerPoint/Google Slides presentations, informational one-sheets, basic research) Follow through on tasks to successful completion, often with deadline pressures Maintain update department Standard Operating Procedures (SOP’s)Tracking MOI/Promo Implementation dutiesCoordinate team and departmental activities/eventsComposing and editing various correspondence and reports Compiles information and data for reports and conducts research as required. Assisting with various department recruiting efforts and tracking of recruiting effortsExpense/Travel request and reportsAssist in new hire onboarding (id badge generation, name plates, desk set-up, equipment)Coordinate maintenance of office equipment with Facilities ManagerMaintain general office order, cleanliness, office and breakroom stockMay assist with setting up workstations for new hires and troubleshooting technical issues related hardware and softwareOther duties as assignedRequirementsREQUIREMENTS/QUALIFICATIONSHigh school diploma and at least 2 years of administrative support experienceProficient in MS Office (Outlook, Word, Excel, Powerpoint)Experience with updating slideshows and content creationSome technical knowledge is highly desirable (ie, connecting computers, troubleshooting computer issues, setting up new workstations)Ability to type 40 wpmAbility to adapt well to change and remain flexible while working under deadlines Ability to multi-task in a fast-paced environmentStrong written and verbal communication skillsProfessional demeanor and strong work ethicStrong organizational skillsGood analytical and problem-solving skillsMust be able to work autonomously to establish and maintain effective working relationships with Managers and coworkers