Entertainment Specialist - Full Time (Caesars Palace LV)

Job DescriptionThe Entertainment team is looking for an experienced, high-level Coordinator to support with execution of marketing initiatives and administrative tasks. The role will be based out of Las Vegas.This position requires a productive and driven individual who can manage multiple projects simultaneously and deliver high-quality results on a consistent basis for all of Caesars Entertainment Las Vegas properties. The ideal candidate will have strong attention to detail, solid knowledge of basic business practices, and excellent oral and written communication. Ideal candidates will excel in a fast-paced environment while supporting strong personalities.ResponsibilitiesWork on citywide and regional marketing projectsExtensive project management with multiple clients and tight deadlinesThinks operationally about factors such as: pricing, quality, marketing, price/value perceptions and customer satisfaction. Collaborate with property teams to deliver marketing support Support the process of design, production, and implementation of property marketing collateral across multiple mediumsWork with vendors to assist in delivery and installations Oversee entertainment property marketing signage including ordering, trafficking, updating and auditing Execute creative, app, email and website updates Manage venue social channels Maintain and manage property marketing matrixes Order art and traffic to external partners Excellent interpersonal, customer service, communication, team building, and problem- solving skills are requiredAssist in the advancement of talent logistics and schedules at assigned events.Collaborate & assist with artist travel planning, including ground transportation plans, arrivals maps, etc.Advance and coordinate backstage layouts, orders and build outs onsite (dressing rooms, catering, furniture, makeup etc.).Maintain budgets, spreadsheets and databases Support on-site talent department operations (staff travel, day sheets, office setup).Travel for meetings and events, work long hours on-site including weekends and holidays pending the event calendar with and maintain office presence when not on-site.Executive administrative responsibilities - manage business calendar, schedule internal and external meetings, submit expense reports, coordinate travel for SVPAct as a point of contact for internal team, clients, and external partners - responsible for information flow, coordination of logistics for meeting, execution of organizational responsibilities as neededDrafts committee and leadership agendas; coordinates preparation of agenda materials; prepares agenda packets; posts agendas at meeting location and on website; emails links to agendas posted on website and mails hardcopies of the agenda packets; attends leadership meetings and electronically records meetingsReceive, screen, and follow-up all communications via phone, email, and mailPrepare extensive domestic and international travel arrangements including air, hotel and transportation reservations, mileage programs and upgrades with the ability to make frequent and last-minute changesManage and maintain calendars including coordinating and scheduling A&R/studio sessions, promotional activity, travel, meetings, etcAttend and participate in company meetings, shows / events, as on-site support, and a representative of the company as requiredPurchases supplies for meetings and authorizes payment for travel, training, professional memberships, subscriptions, and to vendors and service providers;Maintain master trackers for ticketing, marketing, and settlementAssist event creation with required audits including MICS monthly event audits and monthly active user audits.Establish and maintain positive working relationships with key venue/property/third party stakeholders (Hotel Operations, Concierge, Transportation, Food & Beverage, Management, etc.) to ensure seamless integration of support as needed and ability to fulfill last- minute requests Assist with ticketing packages that require lodging and F&B Own processes and tasks related to the VIP activationProvide support to the larger Entertainment events General new entertainment business inquiriesExecuting artist giftingAssisting with any opening night/VIP events Maintain calendar of special Artist occasions and show anniversariesOrganize the calendar for all Entertainment team FTO requestsAssist with monthly P&L reviews, invoice approvals and keep up to date LET calendarsCoordinate ticket requests and proper notifications for any VIP celebrity guests that attend showOrder office supplies entertainment officesExhibit sound judgement when making decisions that affect the flow of proprietary information related to the Entertainment departmentRespond quickly and courteously to staff and partner needs, questions, comments, or concerns with answers and/or actionPrepare assigned reports as directedResponsible for scheduling staff meetings and other meetings as neededQualificationsExperience with digitally focused marketing efforts including email, website and social mediaGraphic Design experience a plusProject management with multiple clients and tight deadlinesStrong interpersonal, communication and problem-solving skills, including ability to maintain composure under stressAbility to solve problems quickly and courteouslyKnowledge in Windows, Outlook, MS Word, and Excel as well as Video/Digital software knowledge including Adobe programs: Illustrator, InDesign, PhotoshopNeat, professional business appearanceAbility to work quickly and accurately with limited supervisionMust be able to handle difficult situations with poise and professionalismStrong organizational skills and attention to detail Ability to proofreadAbility to anticipate and react to changes in planning assumptions and alters plans as necessaryPersistent about project follow upAbility to walk across several properties dailyEnjoy working within a teamFull-time, flexible shifts, available to work nights and weekends, including holidaysUnderstand and adhere to established policies and proceduresAdditional RequirementsCollege degree in marketing or related field preferred; high school diplomaAt least 2 years experience in advertising/marketing related field preferred. Experience in a theater/show/event setting is highly desiredAbout UsAt Caesars Entertainment, Inc., our Team Members create the extraordinary. We are the largest casino-entertainment company in the U.S. and one of the world's most diversified casino-entertainment providers. Since beginning in Reno, Nevada, in 1937, Caesars Entertainment has grown through the development of new resorts, expansions and acquisitions. Our resorts operate primarily under the Caesars®, Harrah's®, Horseshoe® and Eldorado® brand names. We focus on building loyalty and value with our guests through a combination of impeccable service, operational excellence and technological leadership. The company is committed to its Team Members, suppliers, communities and the environment through its PEOPLE PLANET PLAY framework.Our Caesars family is driven by our Mission, Vision and Values. We take great pride in living these values – Together We Win, All In On Service and Blaze the Trail – every day. Our mission, “Create the Extraordinary”. Our vision, “Create spectacular worlds. That immerse, inspire and connect you. We don’t perform magic; we create it with excellence. #WeAreCaesars”. If you are ready to create some magic, we invite you to explore our dynamic, yet unique, career opportunities.