Operations Coordinator

Core Responsibilities: Administrative & Executive Support: Maintain and update the company quote log; distribute weekly Monday status summaries to the leadership team. Schedule and coordinate recurring internal meetings: weekly production, monthly quality, CAPA, management review, and internal audit meetings. Triage job applications daily; screen resumes and schedule interviews for open positions (Programmer, Operator/Machinist, Logistics, and others). Conduct vendor research and gather competitive quotes for facilities, IT services, equipment, and other operational needs. Perform data cleanup in Shopkeeper ERP: old jobs, open proposals, customer records, and inspection logs. Support SharePoint and server folder organization and consolidation projects. Export reports and customer data from Shopkeeper as directed by management. Complete and submit routine compliance surveys and customer questionnaires (e.g., cybersecurity surveys). Logistics Backfill – Shipping & Receiving: Cover shipping and receiving operations when the logistics team is absent or at capacity. Process inbound shipments: verify packing slips against purchase orders, receive into Shopkeeper ERP, label and stage materials by status (pending inspection, accepted, nonconforming). Prepare outbound shipments: pack and label product, generate Bills of Lading, coordinate carriers (FedEx, UPS, freight), and verify part number / revision / quantity / customer ID prior to shipment. Update the internal open order report and flag discrepancies to the Operations Manager. Maintain accurate inspection log priorities and flag hot jobs for the quality and production teams. Handle ITAR-controlled materials only in accordance with authorization and approved procedures; escalate any export control concerns. Facilities & Company Events: Plan and coordinate company events: team lunches, safety recognition events, holiday gatherings, and all-hands meetings. Handle food ordering, catering logistics, and supply procurement for company functions. Coordinate facilities-related vendor visits and quote gathering (HVAC, insulation, janitorial, etc.). Maintain office and break room supply inventory; reorder as needed. Miscellaneous Inventory Organizing Support: Support physical organization and labeling of inventory storage areas, shelving, and staging zones on the shop floor. Assist with fixture inventory documentation: recording locations, quantities, and condition as directed. Support cycle count activities and physical inventory audits alongside the logistics team. Assist with 5S initiatives including sorting, organizing, and maintaining cleanliness standards in warehouse and logistics areas. Preferred: Experience with ERP or MRP systems (Shopkeeper). Familiarity with shipping platforms and freight documentation (FedEx, UPS, BOLs). Experience in a contract manufacturing, aerospace, medical device, or defense environment. Pay: $25.00 - $30.00 per hour Work Location: In person