Administrative Assistant

Administrative AssistantThe Administrative Assistant position reports to the Branch Office Manager. This role performs routine clerical, invoicing, and administrative duties in an office environment. Light accounting and record-keeping responsibilities are also required. Job responsibilities include: Scan and upload completed service job files. Operate standard office equipment. Assist with invoicing and collections. Perform general data entry for accounting purposes. Check and verify job files, timesheets, and service tickets for accuracy. Communicate effectively via phone and email with the accounting department, Deshazo customers, and executives. Assist the Branch Manager, Office Manager, Salespeople, and Technicians with administrative tasks as needed. Skills and competencies required: High level of accuracy and attention to detail. Must have 5 years' experience in service environment or an industrial setting. Professional and pleasant communication with team members and the public. Ability to manage multiple deadlines. Proficient in Outlook, Excel, and Word; able to quickly learn internal accounting systems. Strong problem-solving skills. Crane industry experience preferred but not required. Work environment: This position operates in a professional office setting. Regular use of standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Physical demands: While performing the duties of this job, the employee is regularly required to talk and hear. Frequent standing, walking, use of hands and fingers, and reaching with arms are required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Benefits available: BCBS health insurance Dental/Vision 401k plan with match Short and long-term disability insurance available Company-paid basic life insurance Employee assistance program Additional life insurance available 9 paid holidays PTO Program Tool purchase program Weekly pay periods with direct deposit Competitive pay Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled/Other Protected Category Deshazo's Mission: Deshazo is committed to elevating our clients' business needs through custom-built cranes and tailor-made automation systems. We enhance our products by providing expert inspections, repairs, modernizations or rebuilds.