Accounts Payable Administrator/Payroll Processor

Accounts PayableProcessing multiple vendor payments (Via ACH & Bank Bill Pay) by their due datesEntering multiple vendor invoices into NetSuite with accurate information and due dateReviewing payment schedules and keep track of all pending invoicesGet approvals on all invoices prior to paymentSend payment schedule to AR/AP manager weekly Enter all vendor payments into bank portal weeklyCalculating Agent commissions - monthlyCalculate monthly Agent commissions based on the client payments that have been receivedHave commissions ready for approval by the 22nd of each monthWork with the AR/AP Manager to become familiar with the different Agents and their individual commission plansKeep detailed excel spreadsheet on each Agent’s commissionDeposit any incoming checks via remote deposit and send copies of checks to AR/AP ManagerScan and email paper invoices that come in the mail to the AR/AP managerReview employee expenses for compliance with company policy and adequate supporting documentationConfirming all expenses are delegated to correct account and department Payroll ProcessorTrack notes for any changes/updates to payroll per pay runPrepare and enters payroll on a bi-weekly scheduleGet approvals to pay bonuses quarterlyWork with Finance Team to have commissions included monthlyOther DutiesPerforms a wide range of duties relative to the maintenance and processing of personnel records and reportsAssist with general accounting duties, including preparation of account reconciliations as requestedAssists with new employee on-boardingProvides clerical and operational support to other human resource staffScanning - Emailing documentsMaintains high standards of confidentiality of all employee records and informationAssists with HR projectsGeneral office administrationDISCLAIMER: The preceding job description has been designed to indicate the general nature and level of work performed by employees within this job. It is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.