Office Assistant

*Job Overview* Gulf Coast Wilbert Inc is seeking a proactive and organized Office Assistant to join our fast paced office team! In this vital role, you will serve as the first point of contact for visitors and clients, manage daily administrative tasks, and support office operations to ensure a smooth and efficient workflow. Your energy, attention to detail, and excellent communication skills will contribute significantly to our positive work environment. This paid position offers an exciting opportunity to develop your office management skills and gain valuable experience in a professional setting. *Responsibilities* * Greet visitors and clients warmly, providing exceptional customer service and maintaining professional phone etiquette. * Manage multi-line phone systems efficiently, directing calls accurately and taking detailed messages when necessary. * Handle data entry tasks with precision using spreadsheets, Word processing, and productivity software such as Microsoft Office and Intacct accounting platform. * Maintain organized filing systems—both digital and physical—to ensure quick retrieval of documents. * Assist with calendar management. * Support office management duties including supply inventory, ordering materials, and ensuring the office environment remains tidy and functional. * Provide clerical support such as proofreading documents, preparing reports, and managing correspondence. * Use technical proficiency in computer skills to troubleshoot basic issues and improve office productivity. * Collaborate with team members on special projects, contributing to overall organizational efficiency. *Experience* * Prior office experience or administrative support roles demonstrating strong organizational skills and multitasking ability. * Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets for data management. * Experience with Intacct or similar accounting software is a plus but not required. * Excellent phone communication skills, including experience with multi-line phone systems and phone etiquette. * Demonstrated ability to handle data entry accurately while maintaining high productivity levels. * Strong organizational skills with a keen eye for detail in proofreading, filing, and managing schedules. * Personal assistant or front desk experience that highlights customer service excellence is advantageous. Join us in creating a welcoming office environment where your organizational talents shine! This role offers a fantastic platform to grow your administrative expertise while supporting a vibrant team dedicated to success. Great benefits offered, employer paid dental and life insurance after 90 days. Pay: $18.00 - $20.00 per hour Benefits: * Dental insurance * Health insurance * Life insurance * Paid time off * Vision insurance Work Location: In person