Senior Accountant

Accountant/BookkeeperWe are seeking a detail-oriented and highly organized Accountant/Bookkeeper to manage core financial operations with a strong emphasis on Accounts Payable, bank reconciliations, and credit card reconciliations. This role is critical to ensuring the accuracy, completeness, and timeliness of financial records and supporting the overall financial health of the organization.Key ResponsibilitiesAccounts Payable:Process vendor invoices accurately and in a timely mannerReview, code, and enter invoices into the accounting systemEnsure proper approvals are obtained prior to paymentProcess employee and chapter reimbursementsPrepare and execute weekly payment runs (ACH, checks, wire transfers)Maintain vendor records and ensure W-9 and compliance documentation is up to dateRespond to vendor inquiries and resolve discrepancies or billing issuesMonitor aging reports and ensure timely payments to avoid late feesAccount Receivable:Reconcile Swoogo revenue reports with QBs for all chapter's eventReconcile Swoogo revenue reports with QBs for all other FSI & AMAA eventsReview AR aging summary and follow up with appropriate sales people for collectionReview and manage all marketing agreements for proper billingsCreate a breakdown and a schedule for all invoices related to one agreementBank Reconciliations:Investigate and resolve discrepancies, including outstanding checks and depositsPerform monthly bank reconciliationsEnsure all transactions are properly recorded and supportedWork closely with other employees to identify missing entriesMaintain organized documentation for audit purposesCredit Card Reconciliations:Reconcile corporate credit card and other merchant accounts monthlyReview employee expense reports and ensure proper coding and documentationIdentify and flag unauthorized or unusual transactionsEnsure timely submission and recording of receipts and supporting documentsWork with employees to resolve discrepancies and enforce expense policiesGeneral Accounting Support:Assist with month-end and year-end close processesPrepare journal entries related to AP and reconciliationsMaintain accurate and organized financial recordsManage and process sales commissions for individualsPrepare and send monthly AR aging to sales teamContinuously identify opportunities to improve processes and controlsManage cash and remote deposits on a weekly basisQualificationsAssociate's or Bachelor's degree in Accounting, Finance, or related field preferred2+ years of experience in bookkeeping or accounting, with strong AP and reconciliation experienceProficiency in accounting software (QuickBooks Online)Strong Excel skills and attention to detailExcellent organizational and time management skillsAbility to handle sensitive financial information with integrity and confidentialityStrong problem-solving and analytical skillsAbility to work independently and meet deadlines