Executive Assistant
TITLE: EXECUTIVE ASSISTANT
Job description:
Position Summary:
The Temporary Executive Assistant provides high-level administrative and project support to the Executive Director. This position is designated as a confidential employee and requires the ability to handle sensitive information with discretion, professionalism, and sound judgment. The role will assist with special projects, coordination of executive priorities, and day-to-day administrative functions.
Key Responsibilities:
Provide direct administrative support to the Executive Director
Assist with special projects, including research, coordination, and follow-through
Manage calendars, scheduling, and meeting coordination
Prepare documents, reports, presentations, and correspondence
Maintain and organize confidential files and records
Track deadlines and ensure timely completion of assignments
Support internal and external communications as directed
Assist with meeting preparation (agendas, materials, notes)
Coordinate logistics for meetings, events, or executive activities
Perform other duties as assigned to support executive operations
Confidentiality Requirement
This position requires strict adherence to confidentiality standards. The employee will have access to sensitive organizational, personnel, and strategic information and must exercise discretion at all times.
Qualifications
Proven experience in an administrative or executive support role
Strong time management and organizational skills
Ability to manage multiple priorities and meet deadlines
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Strong written and verbal communication skills
Ability to work independently and as part of a team
Demonstrated ability to handle confidential information with discretion
Detail-oriented with strong problem-solving skills
Preferred Qualifications
Experience supporting executive-level staff
Experience in nonprofit or social services environment
Bilingual (English/Spanish) preferred
Key Attributes:
Self-starter with the ability to take initiative
Highly organized and dependable
Professional and adaptable
Strong judgment and decision-making skills
Work Environment & Schedule:
Temporary position (duration to be determined)
May require occasional flexibility in schedule based on executive needs
Work Location: In person
Pay: $23.00 per hour
Work Location: In person