Fleet Administrator

Fleet Administrator Are you a highly organized, technologically savvy, and detail-oriented administrative professional seeking an opportunity to join a fast-paced environment? We are looking for an experienced Large Fleet Administrator to support our extensive fleet operations in Madera, CA. About the Role The fleet administrator will be responsible for providing comprehensive administrative support to the Fleet Management team, ensuring the efficient operation of our large vehicle fleet. This role requires exceptional organizational skills, a strong knowledge of technology, a strong work ethic, and the ability to manage multiple priorities simultaneously. Key Responsibilities The successful candidate will be responsible for the following key tasks: Managing and organizing all fleet-related documentation, including registration, insurance, maintenance records, and regulatory compliance files. Scheduling and tracking vehicle maintenance, repairs, and inspections to ensure minimal downtime. Coordinating with vendors and internal departments for parts ordering and service appointments. Maintaining accurate and up-to-date records in the fleet management software. Handling general administrative duties such as answering phones, managing correspondence, and preparing reports for the Executive Director. Assisting mechanics, licensing, time cards, break sheets, and training documentation. Processing invoices and assisting with budget tracking. Qualifications We are seeking candidates who possess the following: Required High school diploma or equivalent 3+ years of administrative experience, preferably in fleet management Proficient in Microsoft, Word, Excel, Google Excellent written and verbal communication skills Strong organizational and time management abilities Preferred Associate’s degree in business administration or related field Experience with a large-scale commercial fleet (50+ vehicles) Familiarity with fleet management software (e.g., AZUGA, Samsara) Benefits and Compensation We offer a competitive compensation package based on experience, along with a comprehensive benefits package, including: Health, Dental, and Vision Insurance 401(k) retirement plan with company match Paid time off and holidays Opportunities for professional development Pay range: $26.00 - $30.00 per hour depending on experience and proficiency in technology We are an Equal Opportunity Employer. Job Type: Full-time Pay: $26.00 - $30.00 per hour Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Parental leave Retirement plan Vision insurance Work Location: In person