Document Controls Manager

Overview You will lead document control for a construction program, ensuring secure, accurate, and accessible records. You’ll optimize Procore, SharePoint, and related tools to support workflows and compliance. Collaborating with IT and project teams, you’ll drive governance, training, and continuous improvement. This role shapes how the program manages information across lifecycle, balancing accessibility with confidentiality. You’ll work in a fast-paced environment that values precision, reliability, and cross-functional partnership. Compensation / Benefitsmedicaldentalvisiondisabilityliferetirement savings ResponsibilitiesDevelop and administer document control procedures for collecting, filing, preserving, and retrieving program recordsManage and improve platforms like Procore and SharePoint to support construction workflowsEnsure compliance with client standards, program requirements, and governance policiesProvide training and user support to promote consistent use of document control practicesConduct audits, QA/QC reviews, and metadata checks to maintain data qualitySafeguard confidential information through secure storage, access controls, and retention practicesCollaborate with IT and project teams to resolve system issues and drive improvementsLead and mentor the document control team to promote governance and continuous improvement Key requirementsAdvanced proficiency with Microsoft Office and word processing toolsKnowledge of document, records, and data management systems and best practicesStrong organization, prioritization, multitasking, and attention to detailExcellent written, verbal, presentation, client service, and stakeholder communication skillsJudgment and proactive problem-solving, ability to work independently or in multidisciplinary teamsDiscretion and reliability handling confidential informationBachelor’s degree in relevant field; 7–10 years of document control experienceExperience supporting large-scale construction, infrastructure, transportation, or energy programsExperience managing document control teams or coordinating activities across multiple stakeholdersFamiliarity with construction closeout documentation, audit readiness, records retention, and compliance reportingExperience developing SOPs, training materials, user guides, or governance documentationcommunicationproblem-solvingleadership and mentoringProcoreSharePointMicrosoft Office