Business Operations Coordinator

Location: Remote (U.S.)Preferred: Denver Metro Area, ColoradoWhile this position is fully remote, candidates located in the Denver metropolitan area are preferred. Occasional in-person meetings, team gatherings, or local support opportunities may arise, though regular office attendance is not required.Employment Type: Part-Time (10-20 Hours Per Week)Part-Time Employee or Independent Contractor (1099)We are open to either a part-time employee or an independent contractor arrangement, depending on the candidate's experience, availability, and preferences.Compensation: $30-$40/hour, depending on experienceAbout Path EGDPath EGD is a woman-owned wayfinding, signage, and environmental graphic design consulting firm specializing in complex environments including airports, healthcare, transportation, higher education, and corporate campuses. We help clients create intuitive, accessible, and memorable experiences through thoughtful wayfinding strategy, signage planning, and environmental graphic design.As our firm continues to grow, we are seeking a highly organized and proactive Operations Coordinator to support the day-to-day operations of the business and help keep our team running efficiently.Position OverviewThis role is ideal for an experienced administrative, operations, or project support professional seeking a flexible part-time position with a growing consulting firm.The Operations Coordinator will work directly with company leadership to support invoicing, business operations, proposal coordination, scheduling, and administrative processes. The ideal candidate is highly organized, detail-oriented, resourceful, and comfortable managing multiple priorities in a fast-paced environment.This position offers flexibility in scheduling and the opportunity to grow alongside a specialized and passionate team.ResponsibilitiesFinancial & Administrative SupportPrepare and coordinate monthly client invoicing using Harvest and QuickBooksTrack invoice status and support accounts receivable follow-upCoordinate consultant invoices and expense trackingMaintain organized project, contract, and financial recordsAssist with insurance certificates, vendor onboarding, and contract administrationOperations SupportManage calendars and coordinate meetingsArrange travel and logistics as neededOrganize and maintain SharePoint, OneDrive, and project filesTrack internal deadlines, action items, and deliverablesSupport operational improvements and administrative processesProposal & Business Development SupportAssist with proposal preparation, formatting, and productionMaintain resumes, project sheets, and qualification materialsTrack RFP opportunities and submission deadlinesCoordinate document collection from teaming partners and subconsultantsSupport marketing and business development initiativesExecutive SupportAssist with inbox management and routine correspondencePrepare meeting agendas and coordinate follow-up actionsHelp prioritize tasks and maintain organizational systemsProvide general administrative support to company leadershipQualificationsRequired3+ years of experience in administrative support, operations, project coordination, or a similar roleExceptional organizational and time management skillsStrong written and verbal communication abilitiesProficiency in Microsoft Office SuiteAbility to work independently and manage competing prioritiesStrong attention to detail and follow-throughPreferredExperience supporting architecture, engineering, construction, consulting, or other professional services firmsFamiliarity with Harvest, QuickBooks, Smartsheet, SharePoint, or similar business platformsExperience supporting proposals, qualifications packages, or business development effortsExperience coordinating contracts, insurance certificates, and consultant documentationWhat We OfferFully remote work environmentFlexible schedulingOpportunity to help shape and support a growing businessCollaborative, supportive, and low-ego team cultureMeaningful work on projects that improve how people navigate complex environmentsWhy Join Path EGD?At Path EGD, we believe great work comes from great people. We value accountability, integrity, trust, clear communication, and a healthy work-life balance. Our team works hard, supports one another, and enjoys building systems and experiences that make a real impact for our clients and the people they serve.If you're someone who loves organization, enjoys helping teams succeed, and wants to be part of a growing specialty consulting firm, we'd love to hear from you.