Finance and Administration Coordinator

Ibis Reproductive Health is a global nonprofit driving change through bold, rigorous research, and principled partnerships that advance sexual and reproductive autonomy, choices, and health worldwide. We believe that research can catalyze change when the entire research process is viewed as an opportunity to shift power, is undertaken in partnership with the communities most affected, and includes a focus on how data can be most effectively used to make change. We focus on increasing access to quality abortion care, transforming access to abortion and contraception through technology and service innovations, and expanding comprehensive sexual and reproductive health information and services. Ibis works with partners in more than 30 countries on six continents, through our offices are located in Cambridge, MA and Oakland CA, USA; and Johannesburg, South Africa. For more information, visit: www.ibisreproductivehealth.org. We seek an individual who has a commitment to sexual and reproductive health, rights, and justice and an interest in supporting and improving the operations of a non-profit organization. The Finance and Administration Coordinator fills a key role in our small finance and administration team. The job is primarily focused on financial operations, which requires about 70% of the Coordnator's time. Approximately 20% of this person's time will be spent on administration including supporting human resources systems, and about 10% on assisting with technology.This position offers a structured hybrid work schedule, requiring a minimum of two days (Tuesday, Wednesday, and/or Thursday) per week in our Cambridge office with occasional requirements for in-office work on other days.Job Responsibilities include:Manage the accounts payable process including tracking requests, preparing check, wire and electronic payments, and recording transactions in accounting software and spreadsheetsMaintain contract, vendor, and financial filesManage and enter data for payroll, credit cards and staff time trackingRecord and deposit checks receivedAssist with other financial processes as neededManage the human resources software and postings and support hiring teamsOversee day-to-day operations of the Cambridge office, including coordinating with building management and vendors and managing suppliesSupport senior staff as needed, including preparations for Board meetingsRespond to phone and other inquiries, directing partners and the public to the appropriate person or information sourceManage technology purchases, provide tech orientation to new employees, and cover responsibilities for system administration (with support from an outside consultant) when the Operations Coordinator is not availableQualifications:Proficiency with Excel and experience in managing spreadsheetsSkilled user of laptop and software, and ability to expand IT skillsCommunication skills, responsiveness and flexibility, ability to work across teamsDemonstrated ability to manage multiple responsibilitiesAbility to work independently and exercise judgment, and to work as a team memberDetail oriented with attention to accuracySelf-starter, organized, hardworking, able to meet deadlinesThese are a plus but not required:Experience in an administrative roleEducation or work experience in accounting or accounting softwareExperience in supporting computer users and systemsSalary: This role will be hired as a Band 1, Level 2 position, and the starting salary for this position will be$60,069.Location: Cambridge, Massachusetts. This position offers a structured hybrid work schedule, requiring a minimum of two days (Tuesday, Wednesday, and/or Thursday) per week in our Cambridge office with occasional requirements for in-office work on other days.Start date: Negotiable, mid-June to early July 2026.Benefits: Medical insurance, with most of the premium paid by Ibis; dental, disability and life insurance; 403(b) retirement savings plan with employer contributions after the first year; paid holidays and sick leave; four weeks of vacation per year; transit benefits; and professional development opportunities. Ibis offices close for a week at the end of December and close early on Friday afternoons during the summer.Applications: Interested applicants should submit a cover letter and resume via BambooHR which can also be found on Ibis's Employment web page. Applications will be reviewed on a rolling basis. Priority consideration will be given to applications received by May 12, 2026.