Dining Services - IL - Catering Coordinator

Catering Coordinator – Independent Living The Catering Coordinator – Independent Living is responsible for coordinating and executing catered events within the Independent Living community of a Continuing Care Retirement Community (CCRC). This role supports the planning, setup, execution, and follow-up of resident events, private dining experiences, and community gatherings, ensuring each event reflects a high standard of hospitality and service excellence. This position works closely with the Catering Manager, culinary team, and front-of-house staff to ensure seamless event operations, accurate communication, and consistent delivery of elevated dining experiences tailored to Independent Living residents. Essential Functions Catering & Event CoordinationCoordinate day-to-day execution of Independent Living catering events from planning through completion. Serve as the primary operational contact for scheduled Independent Living events. Assist with gathering event details, timelines, room setups, and service needs. Communicate clearly with culinary and service teams regarding menus, timing, and guest expectations. Ensure accuracy in event sheets, floor plans, and service instructions. Provide on-site coordination during events to ensure smooth execution and guest satisfaction. Bar & Beverage Service OperationsPerform bartender duties for Independent Living catering events, including full bar and portable bar setup, service execution, and breakdown. Coordinate and oversee bar operations to ensure timely, professional, and compliant beverage service during events. Ensure proper stocking, organization, cleanliness, and presentation of all bar and portable bar. Maintain compliance with all alcohol service policies, safety standards, and responsible beverage service practices. Monitor bar inventory and communicate beverage supply needs or shortages to management. Event Setup Leadership & Staff TrainingDirect, guide, and train staff assisting with event execution on proper room setups, banquet layouts, and portable bar setup procedures. Provide hands-on instruction to team members regarding event presentation standards, service expectations, and operational procedures. Supervise setup and breakdown activities to ensure accuracy, efficiency, and adherence to event specifications. Assist in developing consistent setup standards for catering events and beverage service operations. Operational SupportSupport setup and breakdown of catering events, including décor, tables, linens, and equipment. Monitor inventory needs for Independent Living catering functions and report shortages or supply needs. Ensure compliance with sanitation, food safety, and alcohol service standards. Assist in maintaining accurate event records, billing details, and post-event documentation. Support consistent adherence to departmental policies and service standards. Guest Experience & Service ExcellenceDeliver a high level of hospitality and responsiveness to resident and guest needs. Serve as a liaison between residents and the dining team for event-related questions or requests. Ensure all Independent Living events reflect a welcoming, polished, and professional experience. Address minor issues or concerns during events and escalate larger issues to management as needed. Team CollaborationWork closely with the Catering Manager to ensure seamless execution of all events. Communicate effectively with culinary staff and service teams regarding event expectations. Participate in pre-event briefings and post-event reviews. Support training and guidance of dining staff involved in Independent Living events. Supervisory ResponsibilityNo direct supervisory responsibilities. May provide functional support or guidance to dining service staff during events.