Executive Assistant

Executive Assistant, Business DevelopmentCompany OverviewAt Activate, we are renowned for crafting extraordinary experiences that make a lasting impact for some of the world's most influential brands. Our expertise spans the production of kits, mobile tours, and standout live events, enhancing brand visibility and strengthening customer loyalty.As a WBENC-certified company, we take pride in fostering an inclusive work environment that emphasizes growth, offers competitive benefits, and champions collaboration.IntroActivate is looking for a highly organized, detail-oriented, and proactive Executive Assistant to support our Business Development team and CEO.This is not a traditional admin role.This person will sit at the center of our new business efforts, supporting client conversations, managing follow-ups, coordinating meetings, and helping ensure every opportunity moves forward smoothly.If you’re someone who loves being in the middle of the action, thrives on organization, and takes pride in making things run seamlessly, this role is for you.What You’ll DoSit in on client and internal business development calls and capture key notes and action itemsManage scheduling across the Business Development team and CEOCoordinate follow-ups with clients and prospectsHelp maintain and track the new business pipelineSupport outreach efforts and re-engage past clientsPlan travel, client meetings, dinners, and entertainmentCoordinate and send client gifts and thank-you messagesHelp prepare materials for client meetings and pitchesWhat We’re Looking ForHighly organized and detail-orientedStrong communicator (written and verbal)Proactive; you don’t wait to be told what to doComfortable interacting with clients and senior leadershipAble to manage multiple moving pieces at oncePositive, reliable, and easy to work withBackgrounds That Tend to Do WellExecutive assistants or administrative professionalsSales or business development supportEvent coordination or hospitalityAccount coordination in agency environmentsWhy This Role MattersThis role directly impacts how we build relationships and win new business.You’ll work closely with leadership, be part of important client conversations, and play a key role in helping Activate grow.